Project Coordinator - Smart Buildings

Siemens Mobility; Norfolk (VA); On-site; USD 39,199 - 67,198; Full time

Job summary

Siemens in Norfolk, VA is seeking a Project Coordinator to support the project management team. You will manage document control, scheduling, financial documentation, and project close-out to keep milestones moving smoothly.

The role requires a high school diploma, ability to read contracts, and proficiency in Microsoft Office. Notary Public status is required or must be obtained within 3 months; US work authorization is mandatory.

Qualifications

• High school diploma or equivalent.
• Ability to read and understand contract documentation.
• Experience with Microsoft Office and business software systems.
• Verbal and written communication skills in English.
• Must be a Notary Public OR obtain Notary Public designation within 3 months.

Responsibilities

• Maintain documentation for project booking packages, keep them complete and up to date.
• Schedule and attend project turnover meetings and record details.
• Coordinate material purchasing and delivery, track shipments, and account for costs.
• Maintain billing and collections documentation; communicate issues to PM team.
• Create purchase requisitions for subcontracts and complete subcontract/bond documents.
• Create monthly project snapshots and identify changes in planned costs.
• Track timesheet submissions and ensure month-end compliance.
• Ensure closed projects have no unissued materials and are 100% billed.

Skills

Notary Public

Microsoft Office

Contract documentation

English communication

Education

High School Diploma

Tools

SAP

Job description

• Norfolk - Virginia - United States of America

Position Location: This role supports our Norfolk, VA branch location, which serves customers throughout the greater Norfolk & Richmond, VA area.

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive s is if our people are thriving. That’s why we always put our people first. That our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.

Transform the everyday with us !

The Project Coordinator supportsthe project management teamwithdocument control, project scheduling, financial documentation,and project close-outto ensure projects move smoothly through project milestones.

As a Project Coordinator, you will:

• Maintain documentation for project booking packages,ensuringthatpackagesarecomplete andkept up to date.
• Scheduleand attendproject turnover meetingsand record important project details.
• Coordinate materialpurchasingand delivery,track shipments, and account for costs.
• Maintain billing andcollectionsdocumentation;communicateissues to the project management team.
• Create purchase requisitions for subcontracts. Complete subcontract agreements and bond documents.
• Create a monthly snapshot for all projects andidentifychanges inplanned costs.
• Track timesheet submittalsfor projects and ensure all timesheets aresubmittedbefore month-end.
• For projects set to close, ensure they do not have unissued material, are 100%billed,and do notcontaincommitted costs.
• Maintain excellent organizational and interpersonal skills

You will make an impact with these qualifications:

Basic Qualifications:

• High school diploma or state-recognized GED
• Must be able todemonstratethe ability to read and understandcontract documentation
• ExperiencewithMicrosoft Officeand business software systems
• Verbal and written communication skills in English
• Must be a Notary Public OR must obtain a Notary Public designation from the State that this positionresideswithin the first 3 months of employment
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Experience in similar industry or construction industry
• Familiarity or experience withHVAC/Fire Alarm/Security systems
• SAP experience

Ready to create your own journey? Join us today !

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed toprovidingequitableopportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us. #LI-TAG #Southeast-EREF #VeteranCareers #TransitioningServiceMember #MilitarySpouse

The pay range for this position is $39,199 - $67,198 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this linkAccommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

California Privacy Notice
California residents have the right to receive additional notices about theirpersonal information. To learn more, clickhere .

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this linkAccommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Pay Transparency
Siemens follows Pay Transparency laws.

California Privacy Notice
California residents have the right to receive additional notices about theirpersonal information. To learn more, clickhere .

Criminal History
Qualified applications with arrest or conviction records will be considered foremployment in accordance with applicable local and state laws.