Project Coordinator (Senior Officer)

NHS Ayrshire & Arran; West Virginia; Híbrido; USD 31.000 - 43.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working

NHS pension

Annual leave 27 days + 8 holidays

Discounts

Descripción de la vacante

PSD Scotland is inviting applications for a shared role across the Armed Forces Talent Programme and Workforce Infrastructure Team in NHS Scotland. The position provides administrative, project management and data analysis support to both teams, with a flexible, remote-friendly working pattern.

This fixed-term, full-time role (36 hours/week) runs until 31 March 2027, with NHS secondment possible for staff. You’ll be part of a driven national service delivering improvements to health workforce

Formación

• Experience working in a project delivery environment.
• Proficient with M365 tools, including Teams.
• Understanding of how projects are managed.
• Strong written and verbal communication skills.
• Understanding of project budgeting considerations and management.
• Experience recording actions and minutes of meetings.
• Experience collating and analysing data and producing reports.

Responsabilidades

• Provide administrative, project management and data analysis support to both teams.
• Work across the Armed Forces Talent Programme and Workforce Infrastructure Team within NHS Scotland.
• Help translate project requirements into deliverables and contribute to continuous improvement.

Conocimientos

Project delivery

M365 tools (Teams)

Project management

Communication

Budget awareness

Minutes & actions tracking

Data analysis & reporting

Herramientas

Microsoft 365

Descripción del empleo

On 1 April 2026, NSS and NES became one national organisation, focused on continuity today and a stronger, more connected service for tomorrow.

As part of this transformation, NHS National Services Scotland (NSS) and NHS Education for Scotland (NES) have joined to form a new organisation: Public Services Delivery Scotland (PSD Scotland). This new organisation will play a pivotal role in supporting the renewal and ensuring the long-term sustainability of health and care services across Scotland.

Flexible Location:

PSD Scotland is a remote-friendly employer with staff based throughout Scotland. We support office-based and hybrid working arrangements. We welcome conversations about alternative working patterns - please get in touch during the application process to discuss.

Quarterly Travel To Edinburgh Or Glasgow Required

Work Pattern:

Fixed Term, Full Time, 36 hours per week

Fixed-term or Secondment** until 31 March 2027

• For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

PSD Scotland unites expertise from NES and NSS in a way that will allow us to accelerate national programmes to support the NHS to deliver better care, now and in the future. We support staff with education and training, provide the tools and data that improve services, and run vital national functions such as procurement, logistics and blood, tissue and cell services.

The Opportunity

This is an exciting opportunity to join a dynamic, fast paced and innovative team, delivering complex, multifaceted programmes of work.

This is a shared role, working across the Armed Forces Talent Programme (AFTP) and the Content Team within Workforce Infrastructure, which is responsible for the NHS Scotland Careers website. You’ll provide administrative, project management and data analysis support to both teams.

Do you want to make a difference to improve the everyday lives of the citizens of Scotland?

Do you want to learn different ways of working in a project environment?

Do you enjoy collaborating with peers and stakeholders to discuss and share ideas to help co-design innovative solutions?

Do you need that confidence to prove yourself in Project Management in a "civilian" setting?

Do you have what it takes to translate your previous experience into making a difference to the health of citizens in Scotland?

Working within the Armed Forces Talent Programme and Workforce Infrastructure Team, you’ll have the opportunity to implement real change within the NHS Scotland workforce, making a difference to people’s every day working lives.

What We Love To See

Project Support Officers offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

• Experience working in a project delivery environment.


• Demonstrable experience with M365 tools, including Teams.


• Understanding of how projects are managed.


• Good communication (written and verbal).


• Understanding of project budgetary considerations and management.


• Experience of recording actions and minutes of meetings.


• Experience of collating and analysing data and producing reports.


• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary


• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance - with opportunities for flexible working and hybrid working


• Generous NHS pension scheme


• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review


• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday


• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland means considering the diverse needs, perspectives, and backgrounds of everyone in Scotland. We are focused on hiring the very best talent and actively encourage applications from candidates of all backgrounds. Our aim to ensure that everyone is treated fairly, with respect, and has a positive recruitment experience—regardless of the outcome.

We welcome applications from all under-represented groups, including racially minoritised people and disabled people. It is not essential to be in a Project Support Officer role right now—you may be returning from a career break (e.g., maternity, paternity, caring) or coming from another field. Your experiences can bring a fresh perspective to your work.

If you are considering applying and would like to discuss the opportunity, any adjustments or alternative work patterns, please contact Ed Challis, Principal Lead, Armed Force Talent Programme – [e-mail] or Martin Bryce, Senior Specialist Information Analyst, Workforce Infrastructure Team – [e-mail] .

Next Steps

• NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.

All applicants who are shortlisted for interview will be contacted by e-mail.

Candidate Information Sessions will be held online on Monday 19 October at 13:00 - 13:30 and Tuesday 20 October at 13:00 - 13:30. This provides an opportunity for potential applicants to meet the Hiring Managers, learn about NHS Scotland and ask questions about the role. To request the joining link, please email [e-mail]

In person OR online interviews will take place on 29th and 30th October 2026.

For further information please refer to the Job Information Pack below.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.

Please note, CVs will not be accepted.

• Please be advised that if you are successful in being offered the role following the recruitment process, you will be expected to attend the office prior to your start date to complete face-to-face pre-employment checks. If you require any adjustments to support this, please let us know.


• To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards willcheck your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or 'going rate'. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFOREsubmitting your application form.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: [e-mail]