Procurement Officer

NHS Scotland; Ayrshire (IA); On-site; USD 32,000 - 40,000; Full time

Job summary

NHS Ayrshire and Arran is seeking a 12-month fixed-term Procurement Officer to support the Scan for Safety programme across University Hospital Ayr (UHA) and University Hospital Crosshouse (UHC). The role sits in the Supplies & Distribution team, ensuring stock availability and contributing to safe, efficient patient care.

Working with clinical and operational teams, you will update catalogues, manage access to PECOS, and support frontline services.

Qualifications

• Knowledge of procurement and supplies, especially in a hospital environment.
• Experience dealing with a wide range of stakeholders and solving problems.
• Experience with PECOS, ECM & Genesis systems.
• IT literate (Microsoft Word, Excel, Teams & email) and procurement/stock control systems.

Responsibilities

• Ensure theatres have sufficient stock of products and supplies.
• Support roll out of the Scan for Safety project in ophthalmology.
• Catalogue updates for the specialty; add/delete items as needed.
• Assist with PECOS user roles and catalogue/budget code access; respond to procurement issues.

Skills

Procurement knowledge

Stakeholder management

Communication

Problem solving

Tools

PECOS

ECM

Genesis

Excel

Teams

Word

Email

Job description

NHS Scotland NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who We Are NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
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Position An exciting opportunity has arisen within NHS Ayrshire and Arran’s Procurement Department for a 12-month fixed-term Procurement Officer, supporting the Scan for Safety programme. This role is based across University Hospital Ayr (UHA) and University Hospital Crosshouse (UHC).
The Supplies & Distribution Team plays a critical role in ensuring clinical areas receive the products they need to deliver safe and effective patient care. This position offers a unique opportunity to contribute to the rollout of the Scan for Safety initiative, a key programme designed to improve patient safety, enhance stock management, and support more efficient clinical processes across the organisation.
As a Procurement Officer, you will work closely with clinical and operational teams to ensure stock is available at the right time and in the right place, while supporting the implementation of new systems and ways of working that directly impact frontline services.
An exciting opportunity has arisen within NHS Ayrshire and Arran’s Procurement Department for a 12-month fixed-term Procurement Officer, supporting the Scan for Safety programme. This role is based across University Hospital Ayr (UHA) and University Hospital Crosshouse (UHC).
The Supplies & Distribution Team plays a critical role in ensuring clinical areas receive the products they need to deliver safe and effective patient care. This position offers a unique opportunity to contribute to the rollout of the Scan for Safety initiative, a key programme designed to improve patient safety, enhance stock management, and support more efficient clinical processes across the organisation.
As a Procurement Officer, you will work closely with clinical and operational teams to ensure stock is available at the right time and in the right place, while supporting the implementation of new systems and ways of working that directly impact frontline services.
Hours 36 hours per week.
UK Driving Licence A UK driving licence is desirable but not essential for this role.
What You Will Do This post is part of a team of Customer Service Assistants / Procurement Officer and the postholder will be responsible for ensuring theatres have sufficient supplies of stock products. The postholder will support the roll out of the Scan for Safety project currently in place within ophthalmology. The Procurement Officer aspect will be responsible for catalogue updates in relation to the specialty, adding, maintaining and deleting items where appropriate. They will also be responsible to assist with PECOS user roles and ensuring users have the correct access in terms of catalogues and budget code access. They will utilise a shared e‑mail inbox and be responsible to timely resolution of any procurement related issues which may arise within the roll out and implementation of Scan for Safety.
Knowledge, Training And/or Experience Required For This Post Knowledge of procurement and supplies, especially in a hospital environment. Experience dealing with a wide range of stakeholders and problem solving and being able to work on own initiative. Stakeholders would include clinical staff, Ward Product Managers, auxiliaries, porters and external suppliers.
Dealing with Procurement & Stock systems and able to communicate well verbally and via e‑mail and Teams.
Dealing with a wide range of customers within the organisation. Customer Care experience, experience of working in a hospital environment.
Experience Knowledge of Supplies/Stores/Stock control procedures. IT literate (Microsoft packages; Word, Excel, Teams & e‑mail) as well as Procurement & stock control specific systems. These would include PECOS, ECM & Genesis systems. Liaising with suppliers to ensure accuracy of products, prices, units of measure and ensuring goods arrive in adequate time as required by clinical staff. Experience fast and accurate data inputting to systems.
Working in a fast paced, changing environment.
If you want to find out more about the role, please contact [e-mail]
RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case by case basis following interview and at the commencement of pre-employment checks.
Please visit for further information.
We are unable to provide sponsorship for Band 2 posts or bank contracts.

Additional Information For Candidates

• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.