Project Coordinator, Senior

American Bureau of Shipping (ABS); Houston (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

A leading company in maritime transportation is seeking a Senior Project Coordinator to manage training projects and provide administrative support. The role involves coordinating project schedules, developing metrics, and ensuring effective communication across departments. Candidates should possess a Bachelor's degree and have at least 5 years of relevant experience, demonstrating strong project management skills and attention to detail.

Benefits

Medical insurance

Dental and vision insurance

401K plan with company match

Paid holidays and vacation time

Employee Assistance Plan (EAP)

Qualifications

• Minimum of 5 years of experience in project or account coordination.
• Prior experience as project coordinator or project manager within a production team environment is a plus.
• Strong proficiency in project management tools and methodologies.

Responsibilities

• Coordinate internal training projects and maintain detailed schedules.
• Provide administrative support, including scheduling and vendor management.
• Develop project metrics and progress reports for management.

Skills

Project Management

Communication

Problem Solving

Team Collaboration

Attention to Detail

Education

Bachelor’s degree or equivalent

Tools

PowerBI

MS Suite

Job description

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Job Description

The Senior Project Coordinator plays a pivotal role in ensuring the smooth execution of training projects and manages project development and delivery schedules for internal audiences. This role supports the execution of training solutions at various levels of development and delivery through communications, documentation, metrics and dashboards, project management, and administration. Incumbent also provides confidential administrative/clerical support to senior management and general administrative assistance to the entire department staff. Administrative responsibilities include scheduling meetings and events, vendor management, filing and supply inventory management, and expense report processing. Uses independent judgment in carrying out responsibilities and takes the initiative to handle routine and semi-routine matters.

Job Description

The Senior Project Coordinator plays a pivotal role in ensuring the smooth execution of training projects and manages project development and delivery schedules for internal audiences. This role supports the execution of training solutions at various levels of development and delivery through communications, documentation, metrics and dashboards, project management, and administration. Incumbent also provides confidential administrative/clerical support to senior management and general administrative assistance to the entire department staff. Administrative responsibilities include scheduling meetings and events, vendor management, filing and supply inventory management, and expense report processing. Uses independent judgment in carrying out responsibilities and takes the initiative to handle routine and semi-routine matters.

What You Will Do:

Project Coordination and Execution:

• Serve as the primary coordinator of internal small and large-scale training projects while updating timelines, and maintaining detailed and accurate notes.
• Develop and maintain development and delivery schedules for internal training initiatives. Establish priorities, create work plans, and track progress toward achieving project objectives. Monitor activities and data to ensure they remain aligned with ABS’ long- term goals.
• Maintain and update project management system
• Provide progress reports to LO management for various internal training projects, including analysis of estimated work efforts for internal development and delivery teams and SMEs.
• Develop, establish, and run project metrics through PowerBI dashboards to estimate resource requirements within the approved budget and schedule and in accordance with company quality requirements.
• Create project status presentations for delivery to LO Leadership and ABS Stakeholders.
• Run reports and communicate to employees with overdue training.
• Determine resource planning utilization in the project management system for the LX (Delivery) team.
• Assist with audit preparation and monitor EtQ LORG documents.
• Assist the LX (Delivery) team with special projects as needed; examples include but are not limited to creating LMS guides, streamlining emails, and creating custom pages.
• May set up projects utilizing spreadsheet software and/or database systems.
• Serve in an administrative capacity on department project teams, as necessary.
  
  

Marketing Communications:

• Author communication about the impact of the Learning Organization function with ABS global staff through internal publications, client-facing websites, and internal key sites.
• Create and format PPTs for meetings and presentations.
  
  

Administrative Support:

• Handle set-up, processing, tracking and reporting of vendor services and invoices.
• Recommend for approval and maintains vendor contracts, updates, renewals, legal clearance, and FSG reporting
• Work closely with the Accounting department and enter contractor invoicing data into the company's accounting system on a regular basis.
• Maintain accurate records of invoices, payments, and related documentation.
• Identify and resolve billing discrepancies and issues.
• Manage Learning Organization various software licenses.
• Administer Safety meetings.
• Process expense reports. Generates and/or processes other reports as necessary.
• Ensure time sheets are entered into the accounting system on a weekly basis.
• Where appropriate, directly handle routine and semi-routine matters on behalf of the LO.
• May perform other tasks or participate in special projects as assigned.
  
  

Filing and Supplies:

• Set up and maintains files in a timely and organized manner.
• Ensure office supply inventory for the department is maintained.
• May maintain ABS capital equipment computer budgets and track purchases made against budgets.
  
  

What You Will Need:

Education and Experience

• Bachelor’s degree or equivalent.
• A minimum of 5 years of experience in project or account coordination. Prior experience as project coordinator or project manager within a production team environment a plus. Prior experience in training or corporate communications a plus.
  
  

Knowledge, Skills, And Abilities

• Has proven proficiency of project management tools and methodologies.
• Has experience managing multiple projects across functions; has experience working with third party companies.
• Is a strong team player with the ability to work access multiple functions and disciplines.
• Demonstrate the human relations skills necessary to maintain positive client contacts and provide leadership and motivation, when required, to other staff members and peers.
• Ability to identify, analyze, and solve complex problems.
• Demonstrate ability to prioritize and multi-task by working on multiple projects while staying focused on deadlines, budget expectations, and business results.
• Demonstrate flexibility and critical thinking skills when managing changes in scope, implementation, timelines, and priority of a project.
• Demonstrate the ability to problem solve and work in a team environment with ability to interface with various levels of personnel within ABS.
• Has excellent oral and written communication skills. Should be able to adapt communication style to suit different audiences.
• Demonstrate a meticulous approach to work and attention to detail.
• Is action oriented. Should be able to follow up on feedback to ensure positive outcomes.
• Demonstrate excellent software skills in MS Suite (Word, Excel, PowerPoint, Outlook).
• Advanced level skills in the use of office equipment (adding machines, copiers, fax machines, etc.).
• Advanced level skills in office automation software (some of which may include spreadsheets, word processing, presentation, mail/calendar/scheduler programs). Aptitude to learn additional programs as required.
• Excellent oral and written communication skills.
• Excellent arithmetic skills.
• Advanced level clerical and general office skills.
• Ability to handle routine and non-routine business matters in the absence of or on behalf of the Executive.
• Ability to simultaneously handle multiple assignments and prioritize workload accordingly.
• Demonstrated ability to interface with levels of personnel.
• Working knowledge of the ABS Health, Safety, Quality and Environmental Management System.
  
  

Reporting Relationships:

Reports to an Executive level manager and has no direct reports.

About Us

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.

About Our Benefits

ABS Bureau proudly offers a variety of industry-leading benefits designed to enhance the life and well-being of our employees and their families. These benefits include, but are not limited to, medical insurance (PPO and HD), dental and vision insurance, Health Savings Account (HSA), Flexible Savings Account (FSA), life insurance, accidental death and dismemberment insurance, disability leave programs, parental leave program, paid holidays, and paid vacation time. The Company provides an Employee Assistance Plan (EAP) that offers support in personal wellness, including work-life services. ABS Bureau also offers a 401K plan with a generous company match, subject to plan requirements.

Equal Opportunity

ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Notice

ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.

Other

This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Maritime Transportation

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