Project Coordinator - SAP & Excel, Hybrid NYC/Ohio

intellipro; Glendale (OH); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

IntelliPro is seeking an experienced Project Coordinator to support project administration, planning, reporting, financial tracking, and day‑to‑day coordination activities. The ideal candidate will have strong organizational and analytical skills, hands‑on experience with SAP and MS Excel, and the ability to manage multiple priorities in a fast‑paced project environment.

This position will serve as a key point of contact for project‑related administrative and procedural activities, ensuring

Qualifications

• 3+ years of project coordination or project management experience.
• Hands-on experience with SAP.
• Strong Microsoft Excel skills, including PivotTables.
• Strong data-entry and data-management skills.
• Financial understanding, including budget tracking, invoice reconciliation, and accruals.
• Knowledge of MS Project.
• Strong organizational and time-management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage shifting priorities and multiple deadlines.
• Strong attention to detail and accuracy.
• Fluent in English, both written and verbal.

Responsibilities

• Coordinate and maintain the project plan, collect updates from project teams, track task completion, and identify late or outstanding activities.
• Prepare and consolidate project status reports, activity reports, deliverable scorecards, and upcoming-week activity reports.
• Track and report project metrics, including metrics generated through SAP/SAP Solution Manager and other project systems.
• Maintain project records, team lists, email distribution lists, shared-drive materials, and other administrative documentation.
• Review project data and information for accuracy, investigate discrepancies, and coordinate resolution of issues with appropriate team members.
• Prepare financial reconciliations by comparing project budgets against actual invoices, tracking expenses, and coordinating internal billing activities.
• Support monthly accruals for expenses or services that have not yet been invoiced and ensure appropriate financial controls are maintained.
• Coordinate billing-related activities, including direct billing for travel and other project-related expenses, and resolve discrepancies as needed.
• Manage time-tracking activities, including reviewing and approving delegated time, monitoring delinquent submissions, and following up with project teams.
• Coordinate requests related to telecommunications, network services, and other project support requirements.
• Ensure required project materials, records, and deliverables are processed and distributed in a timely manner.
• Support project closeout activities and ensure outstanding updates, changes, and documentation are completed.
• Perform additional project coordination and administrative duties as requested by the PMO.

Skills

3+ years of project coordination

Excel

Time management

Verbal and written communication

Analytical skills

SAP experience

Education

Bachelor's degree in Accounting, Business Administration, Finance, or related field

Tools

SAP

MS Excel

MS Project

Job description

IntelliPro is seeking an experienced Project Coordinator to support project administration, planning, reporting, financial tracking, and day‑to‑day coordination activities. The ideal candidate will have strong organizational and analytical skills, hands‑on experience with SAP and MS Excel, and the ability to manage multiple priorities in a fast‑paced project environment.

This position will serve as a key point of contact for project‑related administrative and procedural activities, ensuring