Project Coordinator - Residential

Sunstall Inc.; Alexandria (MN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Holidays

Uniform allowance

Company events

Job summary

Ellingson is seeking a Residential Project Coordinator to support our residential projects, coordinating with project managers, field teams, customers, vendors and internal departments to keep projects properly set up, scheduled, documented, and completed efficiently.

The ideal candidate is highly organized, detail oriented, and able to manage multiple projects in a fast-paced environment. We offer a collaborative team, opportunities for career advancement, and competitive compensation.

Qualifications

• Must manage multiple projects, tasks, and deadlines.
• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal skills.
• Proficiency in Microsoft Office and ability to learn company software.
• Ability to work independently and with a team.
• Previous experience in project coordination or related trades preferred.

Responsibilities

• Set up and maintain residential projects and documentation.
• Assist Project Managers from setup to completion.
• Coordinate project schedules, assignments, and resources.
• Maintain accurate project information in company systems.
• Process and document project changes and updates.
• Assist with project billing, documentation, and close-out.
• Communicate with customers about scheduling and updates.
• Coordinate with vendors to support timelines.
• Assist with material, equipment, and docs coordination.
• Track progress and communicate updates to managers and teammates.
• Prepare and maintain project files, manuals, procedures.

Skills

Multitasking

Organization

Customer service

MS Office

Independent work

Construction coordination

Tools

Microsoft Office

Job description

ProjectCoordinator–Residential

AboutUs:

EllingsonPlumbing,Heating,A/CandElectricalisaleadingconstructioncompanyworkinginresidential,commercial,andindustrialapplications.

AtEllingson,wevalueintegrity,dedication,family,service,andexcellence.Wetakeprideinourworkandourteam,andwearecommittedtoprovidingthehighestlevelofservicetoourcustomers.Ellingsonemployeesmakeadifferenceinourcommunitieseverydayandarethecornerstoneofoursuccess.Oursmall-teamatmospheremakesworkingatEllingsonfeellikehomewhilestillbeinglargeenoughtoprovidesupportandopportunitiesforcareeradvancement.

PositionOverview:

TheResidentialProjectCoordinatorplaysanintegralroleinthesuccessfulexecutionofourresidentialprojectsbyprovidingorganization,coordination,andadministrativesupportthroughouttheprojectlifecycle.

ThispositionworkscloselywithProjectManagers,fieldteams,customers,vendors,andinternaldepartmentstohelpensureprojectsareproperlysetup,scheduled,documented,andcompletedefficiently.TheProjectCoordinatorhelpskeepprojectsmovingbymaintainingaccurateprojectinformation,coordinatingschedulesandresources,trackingchanges,andensuringclearandtimelycommunicationbetweeneveryoneinvolved.

Theidealcandidateishighlyorganized,detail-oriented,andcomfortablemanagingmultipleprojectsandprioritiesinafast-pacedenvironment.

KeyResponsibilities:

• Setupandmaintainnewresidentialprojectsandprojectdocumentation.
• AssistProjectManagerswiththecoordinationofprojectsfrominitialsetupthroughcompletion.
• Coordinateprojectschedules,employeeassignments,andresourceavailability.
• Maintainaccurateandup-to-dateprojectinformationwithincompanysystems.
• Processanddocumentprojectchanges,updates,andotherjob-relatedinformation.
• Assistwithprojectbilling,documentation,andclose-outrequirements.
• Communicatewithcustomersregardingprojectscheduling,updates,andotherproject-relatedneeds.
• Coordinatewithvendorsandsuppliersasneededtosupportprojecttimelines.
• Assistwithmaterial,equipment,andprojectdocumentationcoordination.
• TrackprojectprogressandcommunicateimportantupdatestoProjectManagersandotherteammembers.
• Prepareandmaintainprojectfiles,manuals,procedures,andworkinstructions.
• Helpidentifyschedulingconflicts,projectneeds,orotherissuesthatcouldimpactprojectcompletion.
• CollaboratecloselywithSales,Accounting,Operations,Service,andfieldteamstoensureprojectsmoveforwardefficiently.
• Provideadditionaladministrativeandprojectsupportasneeded.

Qualifications:

• Abilitytomanagemultipleprojects,tasks,anddeadlines.
• Excellentorganizationalskillsandattentiontodetail.
• Strongcustomerserviceandinterpersonalskills.
• ProficiencyinMicrosoftOfficeSuiteandtheabilitytolearncompanysoftwareandaccounting/projectmanagementsystems.
• Abilitytoworkindependentlywhilealsocollaboratingeffectivelywithateam.
• Previousexperienceinprojectcoordination,construction,HVAC,plumbing,electrical,orarelatedindustryispreferredbutnotrequired.

WhatWeOffer:

• Competitivepaybasedonexperience.

• Weofferthreedifferenthealthinsuranceplans.Ourdental,vision,short-termdisability,andlifeinsuranceplansareFree.Weoffera401(k)planwithcompanymatch,paidtimeoff,holidays,andanannualuniformallowance.
• Ouremployeesandtheirfamiliesareveryimportanttous,andwesponsorregulareventsincludingemployeebreakfasts,fishingexcursions,skeetshooting,sportingevents,aholidaydinner,andothereventsthroughouttheyear.

WhyJoinUs?

AtEllingson,wearemorethanjustaworkplace–weareafamily.Wearededicatedtofosteringaconnectedandsupportiveenvironment,valuingwork-lifebalance,andcreatingapositiveandrewardingatmosphere.

JoinourteamasaResidentialProjectCoordinatorandplayanimportantroleinhelpingourresidentialprojectsrunsmoothlyfromstarttofinish.You’llworkalongsideasupportiveteamwhilehelpingdeliverthequalityworkmanshipandexceptionalserviceourcustomersexpectfromEllingson.