Project Coordinator

Trautman & Shreve, Inc; Colorado Springs (CO); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) Savings Plan

Wellness programs

Job summary

EMCOR Group in Colorado Springs seeks a Project Coordinator to support mechanical service and construction projects by coordinating activities and facilitating communication among stakeholders. The role ensures administrative tasks are completed efficiently throughout the project lifecycle.

The position interfaces with project managers, field personnel, customers, vendors, and administrative teams to maintain project organization, schedules, and cost records while upholding safety and quality

Qualifications

• Advanced level experience using Accubid, Microsoft Project and Bluebeam.
• Familiarity with local municipal jurisdictional procedures for plan reviews, permitting, codes and inspections.

Responsibilities

• Assist with the coordination and administration of mechanical construction and service projects.
• Maintain project documentation, including contracts, submittals, RFIs, change orders, meeting minutes, and closeout documents.
• Support project scheduling, procurement, and material tracking activities.
• Coordinate communication between project managers, field teams, customers, subcontractors, and vendors.
• Prepare project reports, job cost updates, and other project-related documentation.
• Track project milestones, action items, and deliverables to support on-time completion.
• Assist with invoicing, purchase orders, and project billing processes.
• Support customer service efforts by responding to inquiries and coordinating project-related requests.
• Ensure project files and records are maintained accurately and in accordance with company standards.
• Promote a culture of safety, collaboration, accountability, and continuous improvement.

Skills

Accubid

Microsoft Project

Bluebeam

Education

High School diploma or GED

Job description

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation.

Job Summary

The Project Coordinator is responsible for supporting the successful execution of mechanical service and construction projects by coordinating project activities, facilitating communication between internal and external stakeholders, and ensuring administrative and operational tasks are completed efficiently. This role works collaboratively with project managers, field personnel, customers, vendors, and administrative teams to support project objectives and maintain project organization throughout the project lifecycle.

Essential Duties & Responsibilities

• Assist with the coordination and administration of mechanical construction and service projects.
• Maintain project documentation, including contracts, submittals, RFIs, change orders, meeting minutes, and closeout documents.
• Support project scheduling, procurement, and material tracking activities.
• Coordinate communication between project managers, field teams, customers, subcontractors, and vendors.
• Prepare project reports, job cost updates, and other project-related documentation.
• Track project milestones, action items, and deliverables to support on-time completion.
• Assist with invoicing, purchase orders, and project billing processes.
• Support customer service efforts by responding to inquiries and coordinating project-related requests.
• Ensure project files and records are maintained accurately and in accordance with company standards.
• Promote a culture of safety, collaboration, accountability, and continuous improvement.

Qualifications

• High School diploma or GED required.
• Experience at the advanced level using Accubid, Microsoft Project and Bluebeam.
• Familiarity with local municipal jurisdictional procedures with regard to plan reviews, permitting, applicable codes, inspections, etc.

Compensation Range: Minimum $52,000 maximum $66,000

Other Compensation: position is eligible for an annual discretionary bonus.

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, and employee assistance and wellness programs.

Physical Demands

The physical demands described here are representative of those that must be met for an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

While performing the duties of this job, the employee is regularly required to walk, stand, sit, talk, and hear. The employee is regularly required to use hands to handle, or feel objects, tools, or computer keyboards. The employee is regularly required to reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl. The employee may frequently lift and/or move up to fifty (50) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be exposed to moving mechanical parts, fumes, or airborne particles and outside weather conditions. The noise level in the work environment is usually minimal.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantive Action Policy .

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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