Project Coordinator/Project Impact (UEC)

University Enterprises Corporation at CSUSB; San Bernardino (CA); On-site; USD 34,000 - 36,000; Part time

Benefits offered by this job

Sick pay accruals

Workers' Compensation, Unemployment, S

Job summary

University Enterprises Corporation at CSUSB is seeking a part-time, non-benefited staff member to support the Watson College of Education. The role handles general office records, student databases, and program financial records, including billing and budget reports for Project Impact.

The ideal candidate will have strong communication skills, be able to work independently or in a team, and adapt to a fast-paced environment with varied hours, including some evenings and weekends.

Qualifications

• High School diploma or its equivalent.
• Five years of progressively responsible experience in general office clerical or secretarial work.
• Comprehensive knowledge of university infrastructure, policies, and procedures.
• Excellent written and verbal English communication; ability to work independently and in a team.

Responsibilities

• Maintain general office records and compile/update student databases and program financial records.
• Bill, invoice, and prepare budget reports for Project Impact.
• Process student support payments and scholarships in coordination with University Financial Aid.
• Document and monitor program services, maintain databases, and summarize data for reports.
• Provide excellent support to students via email, phone, and in person; assist with admissions and enrollment inquiries.
• Handle requisitions for purchase orders and manage corporate card expenditures.
• Assist with timesheets and travel arrangements using Concur; arrange payments for guest speakers.
• Process PTRs for new hires/renewals; travel occasionally to regional events; perform related duties.

Skills

Attention to detail

Communication skills

Team collaboration

Self-motivation

Time management

Education

High School diploma or equivalent

Tools

Office software

Job description

About University Enterprises Corporation at CSUSB

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Part Time, Non-Benefited position through 6/30/2027 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary:

$25.25 per hour.

Location:

Watson College of Education at CSUSB.

Work Schedule

19 hours per week. Schedule will vary. Generally Monday through Friday within the hours of 8:00AM to 5:00PM. Some evenings and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Be responsible for maintaining general office records, compiling and updating student databases and program financial records. The ideal candidate will possess excellent oral and written communication skills and the ability to establish and maintain cooperative working relationships with administration, faculty, staff and students. The candidate must be a self-starter who works well both independently and as a member of a team. Finally, it is important that the candidate works well in a fastpaced environment under tight deadlines.

• Implement systems to document and monitor program services and will maintain program databases and spreadsheets to track Project Impact applicants, students, program completers, and mentors.
• Implement systems to document and maintain databases to track sponsor, collaborating agencies, and Memorandum of Understanding.
• Responsible for billing, invoicing, and preparing budget reports for Project Impact.
• Work with University Financial Aid Office to process student support payments and scholarships for all Project Impact students.
• Document and monitor program services to students and maintain program databases and spreadsheets.
• Provide excellent support to current and prospective students corresponding via email, phone, and face-to-face meetings to provide assistance with program admissions, enrollment, supervision, and any other inquiries or concerns.
• Notify current students before census if they are not enrolled in the proper courses every semester.
• Process requisitions for purchase orders
• Maintain an active corporate card for various purchases
• Process Direct Pay forms as needed.
• Use Concur for travel requests and expenses for the program including Director's travel.
• Arrange payments for guest speakers and facilitate the paperwork for the for payment.
• Processes PTR's for new hires and renewals for each fiscal year.
• Assist with auxiliary timesheets as needed.
• Maintain accurate record keeping and financial information data. Summarize data related to administrative reports and other activities.
• Occasional travel to regional events.
• Perform other related duties, as assigned.

Minimum Qualifications

• Education:
  • High School diploma or its equivalent.
• Experience:
  • Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
• Other:
  • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
  • Thorough mastery of English grammar, punctuation, and spelling.
  • Expertise in using office software packages, technology, and systems.
  • Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
  • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
  • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
  • Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
  • Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
  • Ability to effectively write and present own reports.
  • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
  • Ability to use negotiation and persuasion skills to achieve results and expedite projects.
  • Excellent oral and written communication skills and the ability to establish and maintain cooperative working relationships with administration, faculty, staff, students and community school district personnel.
  • Demonstrated ability to work independently while also contributing effectively as part of a team.
  • Ability to work well in a fast-paced environment under tight deadlines.

Benefits Include:

• Sick pay accruals.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affiantive Action Program, please contact UEC Human Resources at [e-mail] Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at [e-mail].

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.