Administrative Assistant/IEWBC (UEC)

University Enterprises Corporation at CSUSB; San Bernardino (CA); Hybrid; USD 24,796 - 28,929; Part time

Benefits offered by this job

Sick pay accruals

Workers' Compensation

Unemployment Insurance

Job summary

University Enterprises Corporation at CSUSB is seeking a Temporary Administrative Assistant for a part-time role. This position offers $18-$21 per hour and includes tasks such as answering phones, setting appointments, and assisting with training courses.

The role requires a high school diploma and one year of general office experience, as well as strong communication and computer skills. The candidate will work at the Inland Empire Womens Business Center site with a schedule of 19 hours per week.

Qualifications

• One year of experience in general office clerical work.
• Ability to multi-task and make decisions on a daily basis.
• Comfortable working with diverse populations.

Responsibilities

• Answer phones, route calls, and take messages.
• Set appointments for consultants and follow up with clients.
• Assist with training courses, workshops, and event planning.

Skills

Communication skills

Computer skills (Microsoft Office)

Customer service skills

Web-based research

Bilingual/Spanish

Education

High school diploma

Job description

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Part Time, Non-Benefited position through 9/29/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $18.00-$21.00 per hour.

Location: Inland Empire Womens Business Center site. Riverside, San Bernardino, or Temecula.

Work Schedule

19 hours per week. Monday through Friday within the hours on 8:00AM to 5:00PM. Some nights and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the IEWBC Director, the Administrative Assistant will work independently to:

• Answer phones, route calls, and take messages
• Set appointments for consultants.
• Call clients the day before their appointments to remind and confirm who they are seeing and the time and date of appointment.
• Check emails for online appointment requests
• Assist with training courses, workshops and event planning
• Updating mailing lists, internal staff databases, and statistical information
• Keeps promotional materials ready and keeps inventory of stock, places orders and verifies receipts
• Assist in execution of traditional or digital campaigns.
• Attend outreach events including set up and break down of booths.
• Other duties as assigned.
• Some travel between sites may be required.

Minimum Qualifications

• Education: High school diploma.
• Experience: One year of experience in general office clerical work.
• Other:
  • Well-developed communication skills and computer skills including Microsoft office suite and ability to quickly and accurately learn other electronic databases and programs.
  • Ability to conduct web-based research, and use Social Media effectively.
  • Strong interpersonal and communication skills along with excellent customer service skills.
  • Must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices.
  • Must have the ability to follow directions, take initiative, be flexible, can multi-task and make decisions on a day-to-day basis, and be accountable for work performed.
  • Must have the ability to work with diverse populations.

Preferred Qualifications

• Bilingual/Spanish a plus.

Benefits Include

• Sick pay accruals.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance.

Equal Opportunity Employer Statement

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affluent Action Program, please contact UEC Human Resources at [e-mail] Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at [e-mail].

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.