Project Coordinator - Planning and Construction

The Mentoring Collaborative of Montgomery County

Dayton (OH)

On-site

USD 46,000 - 56,000

Full time

14 days+

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Benefits offered by this job

Tuition waiver for employee and depend

Tuition reimbursement for otherunivers

OPERS pension with employer contrib.

Vacation and personal leave

Sick leave

Company holidays

Extensive insurance programs including

HSA with employer contribution

Work-life balance programs

Job summary

Sinclair College is seeking a Project Coordinator to support planning and construction efforts across major and minor facilities projects on Main Campus in Dayton, OH. The role emphasizes meticulous data gathering, project tracking, and documentation to keep programs on schedule.

The ideal candidate will have strong project management and communication skills, with experience in budgets, records, and coordination between stakeholders and consultants.

Qualifications

Minimum of a high school diploma or equivalent required.
Associate’s degree in field related to construction, engineering, or architecture preferred.
Minimum of two (2) years of related experience required.
Project management skills and knowledge of construction standards, procedures, and materials required.
Strong communication, interpersonal, and organizational skills required.
Ability to manage a variety of assignments with minimal supervision required.
Knowledge of word processing, spreadsheets, and project management software preferred.
Experience in project management or project coordination preferred.
Experience in an educational or institutional setting preferred.

Responsibilities

Stakeholder coordination: collect technical information and facilitate communication between end-users, administration, and contract consultants for major and minor projects.
Planning & budgeting assistance: support long-range planning, including budget estimation for Capital and Small projects, and assist with planning and reporting documentation for state regulatory boards.
Records & document management: obtain, review, and process drawings, manuals, and records to document changes from construction, renovations, and repairs.
Project lifecycle coordination: organize planning, track milestones, and monitor cost controls to keep projects on schedule and within budget.
Logistics & relocation: coordinate moving end-users to temporary spaces during construction and facilitate relocation back into renovated areas.
Design & consultant oversight: coordinate and review work of external architects and engineers to meet institutional standards.
Other duties: perform related duties to support facilities department goals.

Skills

Project management

Communication

Organizational skills

Time management

Education

High school diploma or equivalent

Associate’s degree in construction/engineering/architecture

Tools

Project management software

Job description

Position Information
Position Information (Default Section)
Job Title Project Coordinator - Planning and Construction
Location Main Campus - Dayton, OH
Job Number 05526
Department Facilities Management
Job Category Professional
Job Type Full-Time
Status Regular
Job Open Date 08/03/2026
Resume Review Date 08/18/2026
Closing Date 08/17/2026
Open Until Filled No Position Summary

The Project Coordinator is responsible for providing operational, administrative, and technical support across major and minor building and grounds projects, including new construction, renovations, furniture procurement, signage, and facility repairs. This role focuses on maintaining meticulous data gathering, project tracking, and accurate documentation across all planning, design, and construction activities to keep projects organized and on schedule. Additionally, the Project Coordinator assists the Facilities Management Division with periodic facility audits, project tracking, and preliminary cost estimation.

The ideal candidate possesses a solid understanding of project workflows, schedule tracking, milestone monitoring, and quality control support. Responsibilities also include facilitating the project close-out process by coordinating inspections, tracking punch list completion, and organizing as-built documents and submittals.

The salary for this position begins at $50,695.00 and is commensurate with education and experience.

Why work for Sinclair College?

The following are some of the benefits that professional staff with Sinclair College receive:

Tuition waiver for employee and dependents for all Sinclair courses and programs
Support for continued training and education, including tuition reimbursement for other universities and colleges
OPERS pension participation option, with 14% employer contribution
4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually
14 days of annually observed company holidays
Expansive and competitive insurance programs, including an HSA with annual employer contribution available
High quality programs and events for work-life balance

Requirements

SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities
Stakeholder Coordination: Collect technical information and facilitate seamless communication between end-users, administration, and contract consultants for both major and minor projects
Planning & Budgeting Assistance: Support long-range planning efforts, including budget estimation for Capital and Small projects, and assist with planning and reporting documentation for state regulatory boards (e.g., Ohio Department of Higher Education)
Records & Document Management: Obtain, review, and process drawings, manuals, and records from architects and contractors to document changes from new construction, renovations, and repairs
Project Lifecycle Coordination: Organize project planning, track critical milestones, and monitor cost controls to ensure projects stay on schedule and within budget from initiation to completion
Logistics & Relocation: Coordinate the logistics of moving end-users to temporary spaces during construction and facilitate their final relocation back into the newly renovated areas
Design & Consultant Oversight: Coordinate and review the work of external consultant architects and engineers, ensuring their designs, specifications, and drawings meet institutional standards
Other Duties: Perform other related duties as assigned to support the goals of the facilities department
Minimum of a high school diploma or equivalent required
- Associate’s degree in field related to construction, engineering, or architecture preferred
Minimum of two (2) years of related experience required
Project management skills and knowledge of construction standards, procedures, and materials required
Strong communication, interpersonal, and organizational skills required
Ability to manage a variety of assignments with minimal supervision required
Knowledge of word processing, spreadsheets, and project management software preferred
Experience in project management or project coordination preferred
Experience in an educational or institutional setting preferred

Supplemental Questions

* Do you have a minimum of a high school diploma or equivalent?

* Do you have a minimum of 2 years' relevant work experience?

* In accordance with Sinclair Community College employment, tax, and benefits compliance requirements, please select the state in which you currently reside or will perform work for this position.

Ohio
Indiana
Kentucky
I do not reside in or am unable to perform work in one of these states.

* Are you legally authorized to work in the United States, and will you now or in the future require employer sponsorship for a work visa? *Sinclair Community College will not sponsor applicants for work visas.

Yes, I am authorized to work in the United States and do not require sponsorship now or in the future.
Yes, I am authorized to work in the United States but will require sponsorship now or in the future.
No, I am not authorized to work in the United States.

Applicant Documents

Required Documents