Project Coordinator

NYU Grossman School of Medicine; New York (NY); On-site; USD 66,300 - 70,350; Full time

Job summary

The NYU Grossman School of Medicine is seeking a Project Coordinator to oversee project activities, support research initiatives, and assist in grants coordination. The ideal candidate will have a Bachelor's degree in business or healthcare administration, along with strong communication and project management skills.

This role requires proficiency in Microsoft Office applications and effective time management, allowing the individual to thrive in a dynamic environment. Competitive salary ranges from $66,300 to $70,350 annually, based on experience and qualifications.

Qualifications

• Bachelor's degree or equivalent in business administration or health care administration.
• Proficient in Microsoft Office Suite and Internet applications.
• Effective communication skills and ability to work with various management levels.

Responsibilities

• Gather and analyze project data; support research activities.
• Participate in grants activities and prepare applications.
• Coordinate project activities and schedules with internal and external parties.
• Prepare and review project documents and reports.
• Assist in recruitment and training of clerical staff.

Skills

Microsoft Office applications

Effective communication

Time management

Multi-tasking

Education

Bachelor's degree in business administration or health care administration

Job description

Position Summary

We have an exciting opportunity to join our team as a Project Coordinator. In this role, the successful candidate is responsible for providing basic to moderate range of Project coordination. Works with internal and external parties to organize the various components needed to initiate, run and complete major Project. Promotes, coordinates and supports the development of research Project (gathering, collecting and analysis data). Facilitates the administration process of departmental activities (e.g., facilitates the administrative process of recruiting and on-boarding process, maintaining records, compiling and monitoring the master schedule for meetings; grant application preparation and submission; monitoring and developing budget; organizing and coordinating seminars, training programs and other related activities). Reports to a Manager or Director; works under general supervision.

Job Responsibilities

• Research Activities – gathers and collects data from different parties and presents findings as applicable. Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
• Grants – may participate in grants related activities such as developing grants applications/proposals and fundraising activities if applicable. Collects and organizes required paperwork for submission if required for the grant. Follows up and coordinates resolution of all issues.
• Project Coordination – provides basic to moderate coordination for Project activities to a manager or director, head of department that includes but not limited to: coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project activities. Develops Project schedules, prepares, processes and tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.
• Reports – independently prepares and reviews documents and generates status/progress reports for ongoing and pending Projects which may include moderate analysis of findings. Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtains appropriate approvals. Responds to routine correspondences and refers non-routine items to the appropriate party. Follows protocols as defined by the grant and Medical Centers policies and procedures.
• Project Support – assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the program. Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
• Scheduling & Coordinating – organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc.) and other related activities. May assist in special events planning.
• Participates in special Projects and performs other duties as required.

Minimum Qualifications

To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi-task while paying attention to details.

Preferred Qualifications

Project/Program management experience preferred.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $70,350.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.