Project Coordinator (Onsite)

Marketing By Design LLC; San Diego (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical and Dental Insurance

Health Reimbursement Account

Vision Plan

Life Insurance with ADD

401(k) with 3% Safe Harbor

Paid time off

Job summary

Marketing By Design LLC in San Diego, CA seeks a Project Coordinator to support a key client account onsite from 9:00 to 5:30, Monday through Friday. You bridge client needs with internal teams, ensuring timely progress and clear communication.

The role emphasizes on-site collaboration, proactive coordination, and strong attention to detail with packaging design and artwork workflows from brief to completion. Experience in packaging, branding or CPG is helpful.

Qualifications

• 2+ years of experience in Project/Traffic Coordination, Client Services or a similar client-facing role.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office 365 and Mac OS.
• Detail oriented with strong organizational and time management skills.

Responsibilities

• Act as MBD’s on-site representative within the client’s office, building positive and trusted relationships.
• Work alongside the Account Manager and Project Manager to support smooth project delivery and client communication.
• Serve as a key contact for client questions, project updates, follow-ups, and information requests.
• Obtain answers from the client in person where needed, reducing delays through the project workflow.
• Translate client feedback into clear, actionable tasks for internal teams.
• Monitor project progress, proactively identifying risks or delays and communicating next steps.
• Maintain professionalism and sound judgment in client-facing conversations, including escalation when needed.
• Manage workflow and project information including approvals, feedback and key documentation.

Skills

Project coordination

Client services

Communication skills

Time management

MS Office 365

Tools

Microsoft Office 365

Mac OS

Job description

Project Coordinator (Onsite) – Packaging Design

Join the MBD Team as a Project Coordinator and help support one of our key client accounts through clear on-site communication, proactive project coordination, strong client relationships, and close collaboration with internal teams. This role is full-time (40 hours), Mon – Fri, 9 - 5.30pm reporting to the Production Director and is onsite in San Diego, CA. The pay range for this role is $65,000 to $80,000 dependent on experience.

We are seeking a highly personable, organized, and proactive Project Coordinator who will be based onsite with the client and act as a day-to-day connection between the client and the internal MBD team. This role is ideal for someone who enjoys working directly with clients, builds rapport quickly, communicates professionally, and can keep packaging design and artwork projects moving efficiently from brief through completion.

What you’ll do:

• Act as MBD’s on-site representative within the client’s office, building positive and trusted relationships.
• Work alongside the Account Manager and Project Manager, who will remain actively involved in the account, to support smooth project delivery and client communication.
• Serve as a key contact for client questions, project updates, follow-ups, and information requests.
• Obtain answers from the client in person where needed, reducing delays through the project workflow.
• Translate client feedback into clear, actionable tasks for internal teams.
• Monitor project progress, proactively identifying risks or delays and communicating next steps.
• Maintain professionalism and sound judgment in client-facing conversations, understanding what to say, what not to say, and when to pause or escalation to the Account Manager or Project Manager.
• Manage workflow and project information including approvals, feedback and key documentation.

What you’ll bring:

• 2+ years of experience in Project/Traffic Coordination, Client Services or a similar client-facing role.
• A great personality with a positive, professional, approachable, and highly service-oriented attitude.
• Strong interpersonal skills with the ability to build rapport quickly and represent MBD positively.
• Sound judgment with the ability to understand when to respond directly and when to escalation to the team.
• Proactive, responsive, collaborative, and solution-focused approach.
• Detail oriented with strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office 365 and Mac OS.
• Experience within packaging design, branding or CPG environments would be helpful.

What you’ll get:

Heavily subsidized Medical and Dental Insurance; Health Reimbursement Account; Vision Plan; Life Insurance with ADD; 401(k) with 3% Safe Harbor; Paid time off including volunteering.

MBD is proud to be an equal opportunity employer and welcomes applications from all qualified applicants. Our hiring decisions are entirely based on merit, competence, and fit. If you have a disability or special need that requires specific accommodations, please let us know.

Marketing By Design LLC

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