Project Coordinator – Oil & Gas

Zapnix LLC; Midland (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Zapnix LLC in Midland, TX seeks a Project Coordinator to manage daily activities among client teams, onsite field crews, offshore teams, and vendors. You will support site visit planning, access, permits, and readiness while maintaining rigorous project trackers and preparing status updates.

The role emphasizes coordination across disciplines, risk tracking, and ensuring use of current drawings and documents.

Qualifications

• 3+ years of experience in Project Coordination / Project Support / Field Coordination.
• Experience on industrial, oil & gas, energy, refinery, or manufacturing sites is highly preferred.

Responsibilities

• Coordinate daily activities between client, onsite field teams, offshore teams, and vendors.
• Support site visit planning, scheduling, access, permits, and readiness.
• Track field walkdowns and verification activities.
• Maintain project trackers for progress, documents, issues, actions, and deadlines.
• Coordinate client questions, discrepancies, missing information, and follow-ups.
• Prepare progress reports and facilitate project/status meetings.
• Track risks, blockers, dependencies, and action items.
• Ensure teams use the latest drawings, checklists, and project documents.
• Coordinate with project leadership on schedule, resources, and project scope.
• Ensure work stays within the agreed project scope.

Skills

Strong communication

Coordination

Education

Experience in Project Coordination / Project Support / Field Coordination

Tools

Excel

MS Office

Project trackers

Job description

• Coordinate daily activities between client, onsite field teams, offshore teams, and vendors.
• Support site visit planning, scheduling, access, permits, and readiness.
• Track field walkdowns and verification activities.
• Maintain project trackers for progress, documents, issues, actions, and deadlines.
• Coordinate client questions, discrepancies, missing information, and follow-ups.
• Prepare progress reports and facilitate project/status meetings.
• Track risks, blockers, dependencies, and action items.
• Ensure teams use the latest drawings, checklists, and project documents.
• Coordinate with project leadership on schedule, resources, and project scope.
• Ensure work stays within the agreed project scope.

Preferred Background:

• 3+ years of experience in Project Coordination / Project Support / Field Coordination.
• Experience working on industrial, oil & gas, energy, refinery, or manufacturing sites is highly preferred.
• Strong communication and coordination skills.
• Experience with Excel, MS Office, project trackers, reports, and documentation.