Project Support Coordinator

Intellectt Inc; Midland (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Intellectt Inc. is seeking an experienced Onsite Project Coordinator for Oil & Gas in Midland, TX. You will support field activities, track progress, coordinate field teams and interfaces with clients, vendors and internal teams to ensure smooth execution.

Ideal candidates hold a BE/B.Tech in Mechanical Engineering with hands-on experience in refinery or petrochemical environments, and are proficient in coordinating field walkdowns, document reviews, and progress reporting while working onsite.

Qualifications

• BE/B.Tech in Mechanical Engineering or related discipline.
• Experience in Oil & Gas, Refinery, Petrochemical, or Process Plant environments.
• Experience in Project Coordination, Site Coordination or Field Coordination.
• Experience with field walkdowns, inspections, or verification activities.
• Familiarity with plant documents (P&IDs, Plot Plans, equipment tags).
• Strong communication and stakeholder coordination.
• Experience with project trackers and progress reporting.
• Onsite work ability in Midland, Texas.

Responsibilities

• Coordinate day-to-day onsite project and field activities.
• Work with field engineers, project teams, clients and vendors.
• Coordinate field walkdowns and verification activities.
• Review documents (P&IDs, Plot Plans, equipment information).
• Track progress, deliverables, action items and deadlines.
• Coordinate site access and on-site readiness.
• Identify discrepancies and follow up on queries.
• Prepare progress updates and status reports.
• Participate in project meetings and communicate risks and dependencies.
• Ensure field activities and documentation are completed on schedule.

Skills

Onsite coordination

Stakeholder communication

Field coordination

Project tracking

Documentation review

Education

BE/B.Tech in Mechanical Engineering

Job description

Job Title: Onsite Project Coordinator – Oil & Gas

Location: Midland, TX

Work Arrangement: Onsite

Employment Type: Full Time

Job Overview

• We are looking for an experienced Project Coordinator with an Oil & Gas / Refinery / Petrochemical background to support onsite field activities in Midland, Texas.
• The role will involve coordinating field teams, supporting site activities, tracking project progress, and working closely with clients, vendors, and internal teams to ensure smooth execution of project activities.

Key Responsibilities

• Coordinate day-to-day onsite project and field activities.
• Work closely with field engineers, project teams, clients, and vendors.
• Coordinate field walkdowns and verification activities.
• Review and work with engineering documents such as P&IDs, Plot Plans, equipment information, and instrumentation documentation.
• Track project activities, deliverables, action items, and deadlines.
• Coordinate site access, work readiness, documentation, and other onsite requirements.
• Identify and follow up on discrepancies, missing information, and project-related queries.
• Prepare progress updates, trackers, and project status reports.
• Participate in project meetings and communicate updates, risks, and dependencies.
• Ensure field activities and documentation are completed accurately and on schedule.

Required Qualifications

• BE/B.Tech in Mechanical Engineering or related engineering discipline.
• Experience in Oil & Gas, Refinery, Petrochemical, or Process Plant environments.
• Previous experience in Project Coordination, Site Coordination, Field Coordination, or similar roles.
• Experience supporting field walkdowns, inspections, or verification activities.
• Familiarity with P&IDs, Plot Plans, equipment tags, instruments, and plant documentation.
• Strong communication and stakeholder coordination skills.
• Experience with project trackers, action items, deliverables, and progress reporting.
• Ability to work onsite in Midland, Texas.

Preferred Experience

• Field verification / plant walkdown projects.
• Equipment and instrumentation documentation.
• Client and vendor coordination.
• Refinery or petrochemical facility experience.
• Experience coordinating onsite and remote/back-office teams