Project Coordinator, Nursing Workforce Development

Mount Saint Mary College

City of Newburgh (NY)

On-site

USD 65,000 - 75,000

Full time

3 days ago

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Benefits offered by this job

Medical

Vision

403(b) Retirement Plan (Pre-Tax & Roth

403(b) Employer Match

Generous Paid Time Off

Paid Holidays

EAP

Voluntary Life

Voluntary AD&D

Voluntary Hospital Insurance

Flexible Spending Accounts - Health, D

Dependent Care

Job summary

Mount Saint Mary College is seeking a Project Coordinator for the Nursing Workforce Development program. You will oversee day-to-day operations, coordinate recruitment, and provide academic support to project students while ensuring compliance with HRSA grant requirements.

The role requires a Bachelor's degree (Masters' preferred), experience in nursing or higher education, and strong communication and organizational skills. Some evenings and weekends may be required in a campus setting.

Qualifications

Bachelor's degree required; master's preferred.
Experience in academic advising or student counseling.
Experience coordinating grant-funded programs (HRSA or similar).
Proficiency with MS Office and data reporting.

Responsibilities

Oversee day-to-day management of the Nursing Workforce Development program.
Review and verify eligibility annually for participants.
Lead recruitment of eligible participants.
Conduct information/orientation sessions for prospective participants.
Coordinate academic support services; oversee tutorials/mentors; counsel students.
Monitor academic status; discuss progress with students and faculty.
Maintain communication with project director and similar programs.
Plan community outreach and recruitment events.
Maintain student records; submit data timely to director.
Assist in preparing institutional and federal reports.
Coordinate activities per HRSA work plan and grant terms.
Manage scholarships and stipends; eligibility, disbursement, HRSA compliance.
Collect and maintain data for APR and program evaluations.
Track enrollment, retention, graduation, NCLEX, and employment metrics.
Monitor expenditures with director and finance; process payments.
Support recruitment and coordination of faculty, mentors; build partnerships with clinical partners.
Schedule advisory committee meetings; maintain records for monitoring.
Perform other duties as needed; support Mount Saint Mary College mission.

Skills

MS Office

Excellent communication

Strong organizational skills

Evenings and weekends availability

Data collection/reporting

Education

Bachelor's degree (Masters' preferred)

Tools

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Professional Newburgh, NY, US

2 days ago Requisition ID: 1821

Salary Range: $65,000.00 To $75,000.00 Annually

Job Title: Project Coordinator, Nursing Workforce Development (NWD) Program

Reports To: Project Director, Nursing Workforce Development Program

Status: Full-time, Exempt (grant-funded), 35 Hours per week

Location: On Campus

Description

The Project Coordinator is responsible for providing support to the director in the implementation of the "Supporting the Nurses of Tomorrow" project. The Project Coordinator of Nursing Workforce Development will lead and coordinate the recruitment and retention of project students; develop, coordinate, identify and counsel students; and oversee academic support services for project students.

The Nursing Workforce Development program is funded by the Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services, to increase nursing education opportunities for individuals from disadvantaged backgrounds. The Project Coordinator helps ensure that program activities meet the approved work plan and the terms and conditions of the federal award, including data collection and performance reporting.

*This position is funded by a federal grant. Continued employment is contingent upon the availability of grant funding and satisfactory performance.

Primary Duties and Responsibilities

Oversee day-to-day management of the Nursing Workforce Development program.
Review and verify eligibility of all opportunity program participants annually.
Lead the recruitment of eligible program participants.
Conduct information/orientation sessions for prospective/new participants.
Coordinate and provide academic support services for project students; organize activities; oversee tutorial and mentor components; and counsel students.
Monitor academic status of students; contact student and faculty to discuss academic problems, analyze incoming student academic progress reports.
Maintain communication and coordination with the project director and similar programs to ensure community awareness and visibility.
Plan community outreach and recruitment events with local high schools and student service organizations.
Maintain student academic records and submit data to the Director in a timely manner.
Assist in preparation of institutional and federal reports.
Coordinate program activities in accordance with the approved HRSA work plan, timeline, and the terms and conditions of the grant award.
Coordinate the administration of participant scholarships and stipends, as applicable, including eligibility documentation, disbursement tracking, and compliance with HRSA requirements.
Collect, verify, and maintain participant and program data required for HRSA's Annual Performance Report (APR) and for any federally designed program evaluations.
Track progress toward program performance measures, including enrollment, retention, graduation, NCLEX licensure, and employment of graduates in rural or medically underserved settings.
Monitor program expenditures against the approved budget in collaboration with the Project Director and the College's grants and finance offices; process participant payments and purchases in accordance with federal and College policies.
Support the recruitment and coordination of faculty, mentors, and clinical preceptors, and build partnerships with clinical agencies, community colleges, and community-based organizations that strengthen the nursing pipeline.
Schedule and document advisory committee and partner meetings, and maintain organized program records in preparation for federal monitoring, audits, and site visits.
Perform other related duties as recommended by Nursing Workforce Development Project Director.
Actively support the mission of Mount Saint Mary College, which provides a liberal arts education in the Catholic and Dominican intellectual tradition.

Requirements

A Bachelor's degree (Masters' preferred) from an accredited institution.
Work experience in Nursing and/or higher education.
Academic advising and/or student counseling experience to promote academic success.
A general understanding of student retention theory and the needs of students from disadvantaged backgrounds.
Proficiency in MS Office suite, email, and internet software.
Willingness to work some evenings and weekends.
Experience coordinating grant-funded programs; experience with federal grants (HRSA or other HHS awards) preferred.
Ability to collect, organize, and report program data accurately, including proficiency with spreadsheet software such as Microsoft Excel.
Strong organizational skills and attention to detail, with the ability to manage multiple deadlines and reporting requirements.
Excellent written and verbal communication skills.
Ability to work effectively with students, faculty, clinical partners, and community organizations.

Supervisory Responsibilities

This position has no direct reports. The Project Coordinator coordinates the activities of program tutors and mentors as described above but does not have formal supervisory responsibility.

Working Conditions

Work is performed in an office setting on the Mount Saint Mary College campus. Remote work may be permitted with prior approval and in accordance with College policy. Employees approved for remote work must have the necessary technological capabilities, including reliable high-speed internet access, appropriate equipment, and a secure, private workspace suitable for handling confidential student information.

Some evening and weekend work is required to support recruitment, outreach, and student events.

Physical Requirements

The work is performed in a standard office environment. The position requires prolonged periods of sitting at a desk and working on a computer; walking and standing, including moving around campus to attend meetings and events; frequent use of hands and fingers to operate a computer, keyboard, telephone, and other standard office equipment; and the ability to communicate effectively in person, by telephone, and virtually. The employee may occasionally lift and carry items weighing up to 15 pounds, such as files, supplies, and event materials.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Travel

Travel is minimal and primarily local, such as visits to area high schools, community colleges, clinical partner sites, and community recruitment events. Occasional travel to grant-related meetings or professional development may be required.

Work authorization/security clearance requirements

Must be authorized to work in the United States.

EEO statement

Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.