Program Coordinator

Excelsior; United States; Remote; USD 41,000 - 42,000; Full time

Job summary

Excelsior in Albany, NY is seeking a Program Coordinator in the Student Financial Services unit to support nursing students with financial options and enrollment processes.

This role acts as a liaison with the university, students, grant offices, healthcare providers, and third-party payers, ensuring clear communication, accurate record-keeping, and timely responses to inquiries.

Qualifications

• Associate degree in a relevant field or equivalent experience.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal, with the focus on student service.
• Ability to work independently and collaboratively within a team environment.
• Commitment to maintaining confidentiality and upholding ethical standards.

Responsibilities

• Liaise with grant offices, healthcare providers, employment partners, and third-party payers for eligibility, program, and billing questions.
• Track and maintain records of students from inquiry to third-party coverage.
• Communicate changes to relevant partners and ensure timely resolution of inquiries.
• Analyze and present financial and enrollment data including tuition and costs.

Skills

Organizational skills

Communication skills

Independent worker

Team collaboration

Confidentiality

Education

Associate degree

Tools

MS Office

Job description

Home Office
7 Columbia Circle West Dr
Albany, NY 12203, USA

Description

The Program Coordinator in the Student Financial Services unit plays a critical role in supporting nursing students as they navigate their financial options and enrollment processes. This position serves as a liaison with the University, students, grant offices, healthcare providers, various employment partners, and other third-party payers, ensuring seamless communication and support. The ideal candidate will be highly organized, student-focused, and proficient in various software systems to provide fast and accurate service, while working collaboratively across units to promote student success.

Duties and Responsibilities:

• Act as the liaison for grant offices, healthcare providers, employment partners, and other third-party payers for student eligibility, program, billing, and other related questions.
• Track and maintain accurate records of program students from initial inquiry through their coverage by third-party payments, including researching and calculating information from prior coursework.
• Worth directly with external partners to understand and communicate specific requirements for each student. Deliver prompt and clear responses, proactively following up on inquiries from various functional areas to ensure timely resolution.
• Analyze and present financial and enrollment data, including tuition, book and supply costs, pathway requirements, coursework, and credit registration.
• Work with the financial aid team to evaluate how financial aid calculations factor into third-party charges and compliance.
• Directly communicate changes and updates to relevant functional areas and third-party payers to ensure all parties are informed and aligned.
• Submit invoices to various agencies on behalf of the university and ensure accurate record-keeping. Coordinate with the student accounting team for third-party charges.
• Reconcile invoices and payments from third-party payers, ensuring accurate documentation and resolution of discrepancies. Collaborate with the fiscal office on payments, ensuring accurate processing and alignment with university policies.
• Collect overdue funds from third-party payers, ensuring timely resolution and accurate documentation of all transactions. Conduct personalized outreach to enhance the effectiveness of collection efforts.
• Maintain and generate reports on program participation, billing information, and collections as needed.
• Assist in the day-to-day operations.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate degree in a relevant field or equivalent experience.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal, with the focus on student service.
• Ability to work independently and collaboratively within a team environment.
• Commitment to maintaining confidentiality and upholding ethical standards.

Preferred Qualifications:

• Experience working with diverse populations and understanding of student financial aid processes.

The hiring salary range for this position is $40,875.00 - $42,000.00. The hiring salary range above represents the University's good faith estimate at the time of posting.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.