Project Coordinator (Nashville)

Jacobs Solutions Inc.; Nashville (TN); Hybrid; USD 39,000 - 69,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Holidays

Caregiver leave

Stock purchase plan

Job summary

Jacobs Solutions Inc. in Nashville is seeking a Project Coordinator to support our Transportation and Water groups. You'll help with project setup, tracking, document management, and office coordination to keep projects on schedule.

You will assist with billing, forecasting, proposals, and business development support, coordinate meetings, and onboard new hires while ensuring smooth communication across teams in a hybrid work environment.

Qualifications

• High school diploma or equivalent.
• 3+ years in project administration or related support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organization and multitasking abilities.
• Excellent verbal and written communication.

Responsibilities

• Support project setup, tracking, reporting, and closeout activities.
• Maintain project docs and filing per standards (deliverables, bids, contracts).
• Coordinate meetings, agendas, minutes, and team communications.
• Support project billing, forecasting, and related admin processes.
• Assist with proposal development and document formatting.
• Coordinate facility logistics, onboarding, and office communications.
• Provide general admin support to leadership and project teams.

Skills

Project administration

Microsoft Office

Organizational skills

Communication

Independent work

Education

High school diploma

Associate's or Bachelor's degree in Business Administration

Tools

Newforma

SharePoint

Oracle

Bluebeam

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we're challenging today to reinvent tomorrow by delivering innovative solutions for the world's most critical infrastructure and environmental challenges. We're looking for a Project Coordinator to support our Nashville office by providing project, sales, and administrative support for our Transportation and Water groups.

In this role, you'll help teams stay organized, connected, and focused on delivering successful outcomes for clients. You'll support project set-up and tracking, document management, office coordination, and day-to-day administrative functions that contribute to efficient project delivery and positive workplace experience.

What you'll do

• Support project managers and technical teams with project setup, tracking, reporting, and closeout activities
• Maintain project documentation and electronic filing systems in accordance with company standards,including project deliverables, specifications, bid packages, and contract documentation
• Coordinate meetings, prepare agendas, document action items, and support team communications
• Support project billing, forecasting, and other project-related administrative processes
• Assist with proposal development, document formatting, and business development pursuits
• Coordinate facility-related logistics, including onboarding new hires, processing of visitors, communication with building management, and other tasks as required
• Provide general administrative support to office leadership and project teams

Here’s what you’ll need

• High school diploma or equivalent
• 3+ years of experience in project administration, office administration, project coordination, or a related support role
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• Strong attention to detail and problem-solving abilities
• Ability to work independently and collaboratively in a fast-paced environment

Ideally, you'll also have

• Associate's or Bachelor's degree in Business Administration or a related field
• Experience supporting engineering, architecture, construction, infrastructure, or professional services teams
• Experience with project tracking, document control, billing support, and reporting
• Familiarity with proposal coordination and business development support activities
• Experience using Newforma, SharePoint, Oracle, Bluebeam, or similar project management and document control systems
• Knowledge of specifications, contract documents, submittals, RFIs, and construction administration processes
• Experience supporting multiple stakeholders across projects, operations, and business functions

This role is based in our Nashville office and follows a hybrid schedule, with an expectation of working from the office approximately three days per week. This position is not eligible for immigration sponsorship.

#TennT

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $39,400.00 to $69,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 16, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.