Artifact Conservation Project Coordinator

ProfessionLX; United States; Remote; USD 34,000 - 55,000; Part time

Benefits offered by this job

Competitive salary package

Paid time off

Federal holidays

Professional development

Job summary

ProfessionLX is seeking a part-time Artifact Conservation Project Coordinator to support a National Archives and Records Administration initiative preserving collections. The role is remote, averaging ~40 hours per month with occasional in-person meetings as required.

You will coordinate conservation projects across institutions, draft vendor statements of work, and prepare narrative and budget reports. Collaboration with NARA’s team is essential.

Qualifications

• A college degree in a humanities subject, or equivalent experience relevant to the work described.
• At least 10 years of professional experience in the cultural heritage sector.
• Experience coordinating artifact conservation projects within the past five years.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication; ability to turn stakeholder input into reports and presentations.
• Collaborative yet able to work independently in a remote role.

Responsibilities

• Develop practical tracking tools and reporting templates to keep projects on track.
• Maintain schedules and regular contact with project leads to show progress and milestones.
• Draft statements of work for conservation vendors and prepare narrative and budget reports.
• Create presentations that explain achievements and next steps.
• Organise vendor proposals, check for completeness, and support team reviews.
• Arrange project meetings, plan agendas, and support conservation forums.
• Contribute to outreach communications to show the work's significance.

Skills

Project coordination

Documentation

Stakeholder communication

Remote work

Budget reporting

Time management

Education

College degree in humanities

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Engage. Empower. Excel. Those aren't just words at ProfessionLX; it is a promise.

A promise to our employees that we will engage and empower you by involving you in our company's success. Bring your talents, your ideas, and your experience to exceed our customers' expectations.

A promise to our customers that we will excel in our services and surpass expectations. Bring your vision, your problems, your needs and let us make your company stronger, together.

Job Description

This is a remote position.

ABOUT THE ROLE

Behind every conserved artifact is a team making sure the right work happens at the right time. ProfessionLX is seeking a part-time Artifact Conservation Project Coordinator to support a National Archives and Records Administration (NARA) initiative preserving collections held by the Presidential Libraries and Museums. These collections—from gifts of state to personal belongings—offer a tangible connection to the people and events that have shaped American history.

You will bring organisation, clarity, and momentum to conservation projects across multiple institutions, working closely with NARA’s project team and library contacts. This role offers an experienced museum, library, or archives professional the opportunity to contribute to a national preservation initiative through a flexible, part-time commitment. Work is remote, averaging approximately 40 hours per month, with occasional in-person meetings as required.

WHAT YOU WILL DO

You will help the project team see the whole picture while keeping individual projects moving. By developing practical tracking tools and reporting templates, maintaining schedules, and staying in regular contact with project leads, you will make progress, upcoming milestones, and outstanding actions easy to follow.

Your ability to turn detailed information into clear, useful documents will be central to the role. Working with the project team, you will help draft statements of work for conservation vendors, prepare narrative and budget reports, and create presentations that explain what has been achieved and what comes next. You will also organise incoming vendor proposals and check them for completeness to support the team’s review.

Alongside the day-to-day coordination, you will help bring colleagues together to share the initiative’s work. This will include arranging project meetings and supporting conservation forums through scheduling, logistics, agenda planning, and presentation preparation. You may also contribute to outreach communications that help others understand the conservation work and its significance.

Requirements

WHAT YOU WILL BRING

• At least 10 years of professional experience in the cultural heritage sector, working within a museum, library, archives, or comparable heritage organisation.
• Relevant experience coordinating artifact conservation projects within the past five years.
• Strong organisational skills, with the ability to manage competing priorities and keep multiple projects, deadlines, and follow-up actions in view.
• Clear, confident written and verbal communication, including the ability to turn contributions from several stakeholders into coherent reports and presentations.
• A collaborative approach to working with specialists and institutional contacts, combined with the initiative to work independently in a remote role.
• Proficiency across Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.

YOUR EDUCATION AND CERTIFICATIONS

• A college degree in a humanities subject, or equivalent experience relevant to the work described.

We offer great opportunities for personal and professional development in an international company, with a focus on supporting our customers to excel in their strategic goals. The role comes with a competitive salary package, paid time off, Federal holidays, and professional development.

• competitive salary package
• paid time off
• Federal holidays
• professional development