Project Coordinator – Mechanical Construction

Australia-Employment; Willow Springs (IL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Company phone

401k Plan with company match

Medical benefits

Paid holidays

PTO

Job summary

Jobot in the Chicago area is seeking a Project Coordinator to support mechanical construction projects, including HVAC and sheet metal work. This on-site role focuses on coordinating with project teams, managing documentation, RFIs, submittals, schedules, and procurement tasks across large commercial and industrial builds in the Chicagoland area.

The ideal candidate has 1+ year of construction coordination or administration, strong organizational skills, proficiency with Microsoft Office, and

Qualifications

• 1+ years of experience in construction, project coordination, project administration, or related role
• Experience with mechanical, HVAC, sheet metal, MEP, or commercial construction is highly preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office; experience with construction management or document-control software is a plus
• Detail-oriented, proactive, and comfortable working in a fast-paced construction environment

Responsibilities

• Support Project Managers with day-to-day coordination of active construction projects
• Maintain project documentation, schedules, submittals, RFIs, change orders, and purchase orders
• Track material and equipment procurement and coordinate deliveries with project teams
• Assist with project startup, closeout documentation, warranties, and turnover packages
• Coordinate with general contractors, subcontractors, vendors, engineers, and internal field teams
• Help maintain project schedules and track important milestones and deadlines
• Review drawings, specifications, and project documentation for completeness
• Assist with meeting preparation, project updates, and documentation of action items
• Support BIM, fabrication, and field teams with project information and coordination
• Help identify outstanding project items and ensure they are addressed in a timely manner
• Maintain organized and accurate project files throughout the duration of each project

Skills

Construction coordination

Organizational skills

Communication skills

Microsoft Office

Document control software

Tools

Microsoft Office

Construction management software

Job description

Project Coordinator – Mechanical Construction

$80000 - $110000 per year | Willow Springs, IL | On-site | Permanent

Complex HVAC, ventilation, and sheet metal construction

A bit about us:

Chicago-area mechanical contractor specializing in HVAC, ventilation, and sheet metal construction for complex commercial and industrial projects.

Why join us?

• Company mobile phone (smartphone)
• 401k Plan with company match
• Medical benefits
• Paid holidays
• Paid time off (PTO)

Job Details

Project Coordinator – Mechanical Construction

Location: Southwest Chicago Suburbs, IL

Industry: Mechanical Construction / HVAC

Employment Type: Full-Time

About the Opportunity: We are an established mechanical contractor specializing in complex HVAC, ventilation, and sheet metal construction throughout the Chicagoland area. Our team supports large-scale projects across mission‑critical/data centers, healthcare, life sciences, higher education, institutional, and commercial environments.

We are looking for a Project Coordinator to support our Project Management and field teams throughout the lifecycle of our construction projects. This is a great opportunity for someone who is organized, detail‑oriented, and interested in growing their career within mechanical construction.

Responsibilities

• Support Project Managers with day‑to‑day coordination of active construction projects
• Maintain project documentation, schedules, submittals, RFIs, change orders, and purchase orders
• Track material and equipment procurement and coordinate deliveries with project teams
• Assist with project startup, closeout documentation, warranties, and turnover packages
• Coordinate with general contractors, subcontractors, vendors, engineers, and internal field teams
• Help maintain project schedules and track important milestones and deadlines
• Review drawings, specifications, and project documentation for completeness
• Assist with meeting preparation, project updates, and documentation of action items
• Support BIM, fabrication, and field teams with project information and coordination
• Help identify outstanding project items and ensure they are addressed in a timely manner
• Maintain organized and accurate project files throughout the duration of each project

Qualifications

• 1+ years of experience in construction, project coordination, project administration, or a related role preferred
• Experience with mechanical, HVAC, sheet metal, MEP, or commercial construction is highly preferred
• Strong organizational skills with the ability to manage multiple projects and priorities
• Comfortable working with construction drawings, specifications, and project documentation
• Strong written and verbal communication skills
• Proficiency with Microsoft Office; experience with construction management or document‑control software is a plus
• Detail‑oriented, proactive, and comfortable working in a fast‑paced construction environment

Why Join Us?:

You’ll join an experienced mechanical construction team working on some of the Chicagoland area’s most complex and high‑profile projects. This position offers exposure to project management, BIM coordination, fabrication, procurement, and field operations, providing a strong foundation for continued growth within the construction industry.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, and local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.