Project Coordinator

MP Systems Inc.; Ham Lake (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

MP Systems Inc. in Ham Lake, MN, is seeking a proactive Project Coordinator to bridge Project Managers, Field Technicians, and Superintendents. You will help ensure electrical construction projects run smoothly, track activity, and support planning and documentation.

Responsibilities include coordinating permits, reviewing plans, preparing submittals, and assisting with billing and change orders. The ideal candidate has strong Office skills, excellent communication, and the ability to multitask

Qualifications

• High School Diploma or GED required.
• Experience in contracting, engineering, construction management, or related field preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).

Responsibilities

• Act as a central point of communication between Project Managers, Field Technicians, and Superintendents to ensure project execution aligns with company standards.
• Assist with obtaining printing plans, specifications, and addendums for estimating and active jobs.
• Coordinate permits, inspections, digger's hotline tickets, and other site-related needs.
• Track job activity including materials, resources, equipment, and timelines.
• Compile information for material purchases, submittals, and operation & maintenance manuals.
• Assist with close out documents and presentations; support estimating tasks such as takeoffs and bid package preparation.

Skills

MS Office

Communication

Interpersonal skills

Confidentiality

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Acting as a central point of communication between Project Managers, Field Technicians, and Superintendents, this role ensures all phases of electrical construction projects are executed efficiently, accurately, and in alignment with company standards. Other responsibilities include facilitating communication, coordinating resources, reviewing plans and schedules, and assisting with all aspects of project execution.

At MP Systems we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: Safety - Always Focus on Safety, A Servant's Heart - Focus on the Needs of Others, Wisdom - Insightful, Integrity - Honesty and Trustworthy, Courage - Decisive and Confident in Others, Humility - Modest and Respectful, Passion - Unfailing Dedication

Project Coordination

• Assist with obtaining printing plans, specifications, and addendums for estimating and active jobs
• Coordinate permits, inspections, digger's hotline tickets, and other site-related needs
• Track job activity including materials, resources, equipment, and timelines
• Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers
• Assist with close out documents and presentations
• Support estimating tasks such as takeoffs and bid package preparation

Administration & Support

• Assist with general office operations
• Type letters, reports, proposals, memos, and other documentation
• Maintain organized documentation of active and archived projects
• Maintain required records, filing systems, and routine reporting schedules

Customer & Vendor Relations

• Communicate bid invitations, deadlines, and updates to clients and internal teams
• Request vendor quotes and issue purchase orders as needed
• Maintain detailed customer notes
• Deliver consistent, high-quality service to customers, field personnel, and vendors
• Help ensure effective conflict management and professional communication
• Prepare and process billing, change orders, and final invoices
• Process insurance certificates, contracts, and claims per project and customer requirements
• Track expenses and support cost monitoring and savings initiatives

Safety/Hazard Recognition & Elimination

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications And Requirements

• High School Diploma or GED required
• Prior experience in contracting, engineering, construction management, or a related field preferred

Experience, Skill And Abilities

• Positive safety attitude and personal integrity - both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Strong interpersonal skills; ability to interact with all levels of the company and customers
• Capable of maintaining important information confidential
• Ability to accurately multi-task in a fast-paced environment

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.