Project Coordinator - Level 1 US_AGS

Lancesoft; Durham (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Lancesoft in Durham, NC is seeking a Project Coordinator to support patient advocacy and disease-awareness events. You will help with scheduling, logistics, invitations and materials, working with internal teams and approved agencies under the Patient Advocacy & Engagement framework.

This role also involves maintaining event records, coordinating travel and expenses, and organizing digital files to support the Head of Communications. Knowledge of Concur, Outlook and Excel is valuable.

Qualifications

• Experience with event planning and coordination is preferred.
• Ability to schedule and track multiple tasks and stakeholders.
• Familiarity with corporate communications workflows.

Responsibilities

• Support planning and delivery of patient advocacy and disease-awareness events (scheduling, logistics, invitations, materials).
• Coordinate with internal teams and approved agencies on event materials and briefings under the engagement framework.
• Maintain basic records of events (attendees, actions, follow-ups) for future planning.
• Help ensure activities involving patients follow engagement/testimonial guidance.
• Provide administrative support to the Head of Communications.
• Manage diary, meeting logistics and routine correspondence for the Head of Communications.
• Coordinate travel, expenses and simple budget tracking for communications activities.
• Prepare and distribute meeting materials; take notes and track actions.
• Maintain organized digital files and shared spaces (SharePoint, Teams).

Skills

Concur

Outlook

Excel

Organized

Education

Bachelor's Degree

Job description

Job Title

Project Coordinator

Location

Durham, NC 27701

Duration

12 months

Onsite Preference

Durham, NC (will consider remote if we do not receive local candidates, preference to local)

Desired Skills

Concur and Outlook experience required Excel preferred, but not required Organized and accountable of responsibilities

Job Description

Patient advocacy / event support

• Support planning and delivery of patient advocacy and disease-awareness events (scheduling, logistics, invitations, materials).
• Coordinate with internal teams and approved agencies on event materials and briefings, using guidance from the Patient Advocacy & Engagement framework and playbooks
• Patient Advocacy: Overview Patient Hub.
• Maintain basic records of events (attendees, key actions, follow-ups) to support future planning.
• Help ensure activities involving patients or representatives follow relevant engagement and testimonial guidance Guidance for Patient Testimonials.
• Administrative support to Head of Communications
• Manage diary, meeting logistics and routine correspondence for the Head of Communications.
• Coordinate travel, expenses and simple budget tracking for communications and advocacy activities, following internal processes.
• Prepare, format and distribute meeting materials and presentations;take notes and track actions for key meetings.
• Maintain organized digital files and shared spaces (e.G., SharePoint, Teams) for communications and patient advocacy documentation.

Compliance and ways of working

Work in accordance with applicable CLIENT written standards for interactions with patients and patient organizations Interactions with Patients and Patient Organizations Policy. Escalate questions or concerns promptly to the Head of Communications, patient advocacy leads, Legal or Compliance.

Qualifications and skills

Minimum Education / Experience

• 4-5 years relevant experience Bachelor's Degree