Patient advocacy Project Coordinator

ProKatchers LLC; Durham (NC); On-site; USD 47,000 - 74,000; Full time

Job summary

ProKatchers LLC is seeking a Patient Advocacy Project Coordinator for an 11‑month assignment to support planning and delivery of patient advocacy events and disease‑awareness initiatives.

You will coordinate with internal teams and approved agencies on event materials, maintain event records, and ensure compliance with patient engagement guidelines. Administrative support to the Head of Communications is included, along with diary management and travel coordination for communications activities.

Responsibilities

• Support planning and delivery of patient advocacy and disease-awareness events (scheduling, logistics, invitations, materials).
• Coordinate with internal teams and approved agencies on event materials and briefings, using guidance from the Patient Advocacy & Engagement framework.
• Maintain basic records of events (attendees, key actions, follow-ups) to support future planning.
• Help ensure activities involving patients or representatives follow relevant engagement and testimonial guidance.
• Administrative support to Head of Communications
• Manage diary, meeting logistics and routine correspondence for the Head of Communications.
• Coordinate travel, expenses and simple budget tracking for communications and advocacy activities, following internal processes.
• Prepare, format and distribute meeting materials and presentations; take notes and track actions for key meetings.
• Maintain organised digital files and shared spaces (e.g., SharePoint, Teams) for communications and patient advocacy documentation.
• Compliance and ways of working
• Work in accordance with applicable GSK written standards for interactions with patients and patient organisations Interactions with Patients and Patient Organisations Policy.
• Escalate questions or concerns promptly to the Head of Communications, patient advocacy leads, Legal or Compliance

Job description

Job Title: Patient advocacy Project Coordinator

Duration: 11 months

Job Description:

• Support planning and delivery of patient advocacy and disease-awareness events (scheduling, logistics, invitations, materials).
• Coordinate with internal teams and approved agencies on event materials and briefings, using guidance from the Patient Advocacy & Engagement framework and playbooks Patient Advocacy: Overview – Patient Hub.
• Maintain basic records of events (attendees, key actions, follow-ups) to support future planning.
• Help ensure activities involving patients or representatives follow relevant engagement and testimonial guidance Guidance for Patient Testimonials.
• Administrative support to Head of Communications
• Manage diary, meeting logistics and routine correspondence for the Head of Communications.
• Coordinate travel, expenses and simple budget tracking for communications and advocacy activities, following internal processes.
• Prepare, format and distribute meeting materials and presentations; take notes and track actions for key meetings.
• Maintain organised digital files and shared spaces (e.g., SharePoint, Teams) for communications and patient advocacy documentation.
• Compliance and ways of working
• Work in accordance with applicable GSK written standards for interactions with patients and patient organisations Interactions with Patients and Patient Organisations Policy.
• Escalate questions or concerns promptly to the Head of Communications, patient advocacy leads, Legal or Compliance