Project Coordinator II - Housing

Pasco Police Department; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Pasco County is seeking a Project Coordinator II to manage Down Payment Assistance programs and related housing initiatives. You will verify income eligibility, prepare financial documents, and coordinate with multiple county departments and external partners to meet tight deadlines.

The role requires attention to detail, strong communication, and the ability to handle confidential information while supporting planning documents and program compliance.

Qualifications

• Associate degree required or equivalent combination of education and experience.
• Minimum of two years' project coordination and office administrative duties.
• Proficiency in Microsoft Office and loan servicing software.

Responsibilities

• Acts as intake processor and point of contact for DPA program applicants.
• Assesses income-eligibility criteria using income and debt records; verifies credit eligibility.
• Prepares and reviews financial documents for DPA, including disclosures and mortgage-related materials.
• Reviews HUD-1 forms and documents from mortgage originators.
• Maintains confidential information and follows record-keeping procedures.
• Coordinates with County Offices and external partners to meet deadlines.
• Verifies program payments through county Finance departments.
• Assists in planning documents such as Local Housing Assistance Plans and Consolidated Plans.
• Performs other duties as required.

Skills

Team oriented

Analytical skills

Confidential information handling

Verbal and written communication

Regulatory understanding

Education

Associate degree

HS diploma with 4 years experience

Tools

Microsoft Windows

Outlook

Word

Excel

PowerPoint

Loan servicing software

Job description

General Description

The Project Coordinator II plays a vital role in coordinating, managing, and carrying out the processes required to deliver multiple Department programs to eligible applicants — with particular emphasis on Down Payment Assistance (DPA) and other housing-related initiatives. This position ensures that all program activities align with federal and state grant requirements, including but not limited to:

• United States Housing and Urban Development (HUD) Community Development Block Grant (CDBG).
• Home Investment Partnership Program (HOME).
• Neighborhood Stabilization Program (NSP).
• State of Florida State Housing Initiative Partnership (SHIP).

Essential Job Functions

• Serves as the intake processor and point of contact for all countywide Down Payment Assistance (DPA) program applicants, ensuring guidance and support throughout eligibility and onboarding.
• Applies HUD, State, and local DPA income-eligibility criteria by collecting, analyzing, and verifying applicant income and debt records; computing debt-to-income ratios; and confirming credit eligibility through third-party sources.
• Prepares and reviews detailed financial documentation required for DPA assistance, including closing disclosures, loan statements, mortgage agreements, modification documents, , and all materials associated with real estate transfers involving program participants.
• Reviews and con?rms accuracy of HUD 1 forms and other documents provided by outside mortgage originators.
• Properly handles and maintains sensitive/con?dential information and applies statutory procedures for ?le creation, retention, protection, retrieval, transfer and disposal.
• Maintains working relationship among professional stakeholders and county agencies such as the County Attorneys' O?ce, Clerk's O?ce, and Tax Collector's O?ce; Fiscal, Finance; and external law ?rms, brokers, and lenders to accomplish projects within tight time constraints.
• Veri?es documentation and request program-related payments through county Fiscal and Finance departments.
• Assists in completion of Department Local Housing Assistance Plan, Consolidated Plans, Action plans and other planning documents.
• Performs other related duties as required.

Knowledge, Skills And Abilities

• Must be team oriented and able to work with multiple internal and external departments to accomplish projects.
• Possesses high-degree of analysis and logical reasoning skills to address multi-faceted issues.
• Ability to properly handle sensitive or confidential information, complex situations, and coordinate multiple functions while attending to additional duties and responsibilities as required.
• Must possess strong verbal and written communication skills.
• Ability to interpret applicable rules, statutes, and codes.

Minimum Requirements

Ability to stand or walk for prolonged periods of time. Ability to bend, stoop, or squat frequently. Physical ability to work out-of-doors for long periods of time. Ability to communicate effectively using verbal, written, and visual communication. Ability to work extended hours during emergency response and recovery conditions.

EDUCATION, TRAINING AND EXPERIENCE

Associate degree from an accredited college or university and two (2) years of project coordination and office administrative duties experience OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years' project coordination and office administrative duties experience. Minimum of one (1) year secretarial/clerical and typing experience preferred. Proficiency in software and web-based applications to include: Microsoft Windows, Outlook, Word, Excel, PowerPoint, and department loan servicing software.

In House Candidates

This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS

Must possess a valid Florida driver's license.

ADA STATEMENT

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE

Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE

Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021