Project Coordinator II

NV5; United States; Remote; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

401(k) plan

PTO and paid holidays

Professional development opportunities

Job summary

NV5 is seeking a Project Coordinator to support two Project Managers with onboarding tasks, purchase order management, and project setup. The role spans multiple projects, including weekly financial reporting, document collection, and Avetta safety compliance support.

The successful candidate aims to manage projects independently in the long term. Responsibilities include coordinating projects from setup to closure, managing client portals, auditing deliverables, and maintaining strong

Qualifications

• Bachelor's degree or related field preferred.
• Experience coordinating projects within an engineering setting.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Coordinate projects from setup to closure for engineers and inspectors.
• Manage projects in client portals and NV5 internal systems.
• Track documentation and reports for project managers and engineers.
• Audit field deliverables and ensure completeness.
• Maintain clear written and verbal communication with teams and clients.
• Collaborate across teams nationwide using PM tools.
• Attend internal and external project meetings as directed.
• Organize folders and onboarding tasks in trackers and with accounting.
• Facilitate client meetings with support from project managers.
• Dispatch forensic engineer work orders as directed.
• Disseminate information to team members in a timely manner.
• Track deliverables and flag item status to stakeholders.

Skills

Project coordination

Engineering environment

Communication

Time management

Education

Bachelor’s degree in a related technical field

Tools

Project management tools

Job description

Position Summary

As our Project Coordinator, you will be supporting two Project Managers responsible for managing the project onboarding tasks, purchase order management and project set up. You will support multiple projects simultaneously and provide support services in collaboration with the Project Managers by running weekly financial reports, document collection, updating final close out reports and assisting with Avetta safety compliance management. The right candidate has a long-term goal of managing own projects independently.

Responsibilities

• Coordinate projects for engineers and inspectors, starting at project set up until project closure.

  Manage projects in various client portals and internal NV5 portals.

• Keep track of documentation requirements and reports for Project Managers and Forensic Engineers
• Audit Field deliverables for projects which you are assigned, and follow-up with team members to ensure completeness of deliverables.
• Maintain a high level of communication with assigned project teams and externally to the client. This includes written (project emails, meeting minutes, proposals) and verbal (documentation of conference calls) communication.
• Consistently work in cooperation with numerous individuals and project teams both in person and across the country by leveraging technology and project management tools for communication and coordination.
• Attend meetings for projects you have been assigned (internal and external) per the direction of the Project Manager.
• Ensure organization of folders and completeness of new site onboarding tasks in trackers and with accounting.
• Capable of facilitating client meetings with support from NV5 Project Managers.
• Send Forensic Engineer dispatches for scheduled work per direction of the Project Manager.
• Regularly disseminate information to team members on a timely basis.
• Track deliverables and advise appropriate team members of item status.

Requirements

We are seeking the following experience & qualifications:

• Bachelor’s degree in a related technical field preferred
• Project Coordinating experience within engineering preferred.
• Passion for project performance.
• Ability to track and complete project work under accelerated schedules.

Benefits

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

• Competitive Salary
• Medical, dental, and supplemental insurance
• Employee Assistance Program
• Company paid Life & AD&D
• Company paid Disability
• 401K Plan
• Paid Holidays
• Paid Time Off

Company Overview

NV5 delivers technology-enabled engineering, consulting, and geospatial solutions that help clients plan, design, and optimize infrastructure, buildings, utilities, and environmental systems. We bring together technical expertise, data, and innovative thinking to create resilient, high-performance assets. As part of TiC Solutions, alongside Acuren, we share a purpose: to shape and strengthen the physical world.

Our work starts with our people. We invest in their growth and never compromise on safety. We work as one team across disciplines and geographies, bringing diverse perspectives and a shared purpose to complex challenges.

At NV5, we take pride in high-quality work that creates lasting value for our clients. We challenge the status quo, continuously improve, and turn insight into smarter designs, plans, and solutions. Join us to contribute your expertise and collaborate with our teams to help shape the infrastructure and systems the world relies on.