Project Coordinator II

Massachusetts General Hospital; Boston (MA); Hybrid; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham's inpatient administration team is seeking a highly organized professional to support physicians, APPs, and clinical leadership. The role coordinates calendars, meetings, events, expenses, payroll, recruitment, and onboarding to ensure a seamless experience for current and incoming team members.

You will schedule interviews, coordinate onboarding requirements (training, technology, badges, white coats), support APP orientation, and assist with recurring inpatient meetings,

Qualifications

• 3–5 years of project support or administrative experience.
• Ability to prioritize, delegate, and manage multiple projects.
• Strong oral and written communication skills.
• Knowledgeable of basic business administrative principles and project management.

Responsibilities

• Coordinate calendars, meetings, team events, expenses, payroll, recruitment, and onboarding.
• Schedule interviews and screenings; coordinate onboarding requirements such as training, technology, badges, and white coats.
• Support inpatient and APP orientation; assist with recurring inpatient meetings, leadership agendas, and presentations.
• Manage distribution lists and other administrative projects; work effectively with clinical teams.

Skills

Prioritization

Project coordination

Communication

Microsoft Office

Calendar management

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Join our MGB Cancer Institute inpatient team in a dynamic administrative role supporting physicians, advanced practice providers, and clinical leadership. This position will coordinate calendars, meetings, team events, expenses, payroll, recruitment, and onboarding, helping ensure a seamless experience for both current and incoming team members.

Key responsibilities include scheduling interviews and screenings, coordinating onboarding requirements such as training, technology, white coats, and badge access, and supporting APP orientation. The role will also assist with recurring inpatient meetings and events, leadership agendas and presentations, distribution lists, and other administrative projects.

We’re looking for a highly organized, proactive professional who enjoys managing multiple priorities, collaborating with clinical teams, and keeping important details moving behind the scenes.

Qualifications

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?

No

Experience

3-5 years project support or administrative experience required

Knowledge, Skills And Abilities

• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial/accounting skills.
• Strong oral and written communication skills.
• Knowledgeable of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Competency in Microsoft applications, including Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Knowledge of file management and other administrative procedures.

Additional Job Details (if Applicable)

Remote Type

Hybrid

Work Location

55 Fruit Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$22.22 - $31.71/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.