Schedule Template Coordinator- MGB Endoscopy & GI

Massachusetts General Hospital; Boston (MA); Hybrid; USD 49,000 - 69,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative support professional to provide comprehensive coordination across business functions. You will manage calendars, organize meetings and events, track expenses, and serve as a liaison with internal and external stakeholders.

The role requires 3–5 years of admin support and 2–3 years in executive-level support, with a focus on discretion and efficiency in a hybrid work setting at our Boston location.

Qualifications

• Associate's Degree in Business Administration required or Bachelor's Degree Business Administration preferred.
• Administrative support experience 3-5 years and executive-level support experience 2-3 years are required.

Responsibilities

• Provide high-level administrative support to medical and administrative leadership, including managing calendars, schedule templates, meetings, events, coverage, and call.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes and implement effective solutions.
• Assist in the planning and execution of meetings, conferences, and other corporate events.
• Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Skills

calendar management

planning & events

stakeholder communication

filing & records

process improvement

meeting planning

expense tracking

Education

Associate's Degree in Business Administration

Bachelor's Degree in Business Administration preferred

Tools

MS Office

Word

Excel

PowerPoint

Job description

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.

Does this position require Patient Care?

No

Essential Functions

• Provide high-level administrative support to medical and administrative leadership, including managing calendars, schedule templates, meetings, events, coverage, and call.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes and implement effective solutions.
• Assist in the planning and execution of meetings, conferences, and other corporate events.
• Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Qualifications

Education

Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred

Can this role accept experience in lieu of a degree?

No

Experience

Administrative Support Experience 3-5 years required and Executive Level Support Experience 2-3 years required

Knowledge, Skills and Abilities

• Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
• Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem-solving skills to resolve issues and make sound decisions independently.
• Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
• Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

15 Parkman Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$48,547.20 - $69,409.60/Annual

Grade

5At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

Benefits

• comprehensive benefits
• career advancement opportunities
• differentials
• premiums and bonuses as applicable
• recognition programs designed to celebrate your contributions and support your professional growth

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.