Senior Project Manager

Aptonet; Nashville (TN); On-site; USD 48,000 - 64,000; Full time

Job summary

Aptonet in Nashville, TN is seeking an entry-level Project Manager Coordinator to support the PMO in planning, coordinating, tracking, and reporting project activities. You will help maintain project documentation, action items, risks, issues, and communications to support successful delivery.

You will work with cross-functional teams, stakeholders, vendors, and leadership to build foundational project management experience while helping protect scope, schedule, quality, and stakeholder

Qualifications

• Strong organizational skills and attention to detail.
• Experience with administrative coordination or project support.
• Ability to manage multiple assignments and deadlines.
• Strong written and verbal communication.
• Ability to work with individuals at different organizational levels.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Ability to maintain confidential and sensitive information.

Responsibilities

• Support project managers with day-to-day project coordination and maintain project timelines, milestones, and deliverable trackers
• Coordinate project meetings, including scheduling, agendas, attendance, and follow-up; prepare meeting notes and document decisions, action items, owners, and due dates
• Monitor action items and follow up with responsible team members; assist with tracking project dependencies and handoffs between teams
• Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives when applicable
• Maintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other project artifacts
• Collect project updates from workstream leads and team members; escalates overdue items, emerging risks, and schedule concerns
• Support the development of presentations, dashboards, and executive reporting materials
• Assist with identifying and documenting risks, assumptions, issues, and dependencies; maintain the RAID log and support regular reviews
• Track mitigation plans and follow up on assigned actions; document requested changes to scope, schedule, requirements, or deliverables
• Manage program calendar, distribution lists, shared folders, and SharePoint site
• Track project-related training, onboarding, access, and participation requirements
• Assist with procurement, invoicing, timesheet, and vendor coordination activities when applicable
• Support project closeout activities, including lessons learned and phase transition materials

Skills

Strong organizational skills

Administrative coordination

Project support

Multitasking / time management

Written & verbal communication

Cross-functional collaboration

Microsoft Office Suite

SharePoint

Confidential information handling

Tools

Planview

AirTable

Microsoft Planner

Jira

Azure DevOps

SharePoint

Job description

The Project Manager Coordinator will support the PMO in planning, coordinating, tracking, and reporting project activities. This entry-level role helps maintain project documentation, action items, risks, issues, and communications to support successful project delivery.

About the Role

This position works collaboratively with cross-functional teams, stakeholders, vendors, and leadership. The role is designed to build foundational project management experience while helping protect project scope, schedule, quality, and stakeholder alignment.

Responsibilities

• Support project managers with day-to-day project coordination and maintain project timelines, milestones, and deliverable trackers
• Coordinate project meetings, including scheduling, agendas, attendance, and follow-up; prepare meeting notes and document decisions, action items, owners, and due dates
• Monitor action items and follow up with responsible team members; assist with tracking project dependencies and handoffs between teams
• Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives when applicable
• Maintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other project artifacts
• Collect project updates from workstream leads and team members; escalates overdue items, emerging risks, and schedule concerns
• Support the development of presentations, dashboards, and executive reporting materials
• Assist with identifying and documenting risks, assumptions, issues, and dependencies; maintain the RAID log and support regular reviews
• Track mitigation plans and follow up on assigned actions; document requested changes to scope, schedule, requirements, or deliverables
• Manage program calendar, distribution lists, shared folders, and SharePoint site
• Track project-related training, onboarding, access, and participation requirements
• Assist with procurement, invoicing, timesheet, and vendor coordination activities when applicable
• Support project closeout activities, including lessons learned and phase transition materials

Requirements

• Very strong organizational skills and attention to detail
• Some experience with administrative coordination, project support, operations, business analysis, or team coordination
• Ability to manage multiple assignments and competing deadlines
• Strong written and verbal communication skills
• Ability to work effectively with individuals at different organizational levels
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to maintain confidential and sensitive information appropriately

Nice to Have

• Internship, coursework, or experience in project management and/or business operations
• Familiarity with project management concepts, including scope, schedule, milestones, dependencies, risks, issues, and change management
• Familiarity with Agile, Scrum, or other delivery methodologies
• Experience using project management or collaboration tools such as Planview, AirTable, Microsoft Planner, Jira, Azure DevOps, SharePoint, or similar platforms
• CAPM, Scrum certification, or other project management training