Project Coordinator - Flooring Installations & Billing

Franklin Interiors; Pittsburgh (Allegheny County); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

Vacation

Sick time

Profit sharing

Job summary

Franklin Interiors is seeking a highly organized Project Administrator to support our sales and project management teams through the full lifecycle of flooring procurement, delivery, and installation projects.

You will coordinate purchasing, material tracking, project billing support, and file organization to meet customer and project manager expectations, ensuring projects stay on schedule and within budget.

Qualifications

• Minimum 5-7 years of experience in an office coordinator, administrative assistant, or project support role.
• Experience in construction project management, construction administration, or similar project-based coordination.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Verifies internal and external approvals on drawings and documents to ensure proper authorization is obtained prior to order placement.
• Converts bids and processes orders for products and services utilizing automated and manual procedures.
• Coordinates and verifies reservation of manufacturing time, order placement, product receipt, and delivery schedules to support efficient installation.
• Proactively communicates with Sales and Project Management to provide open order status reports, address inquiries, and escalation issues as necessary to ensure customer satisfaction.
• Assists in resolving project issues such as incorrect shipments, missing materials, specification errors, and scheduling conflicts by coordinating with internal teams, manufacturers, labor partners, and suppliers.
• Prepares and distributes AIA billing documentation and related project billing paperwork to appropriate internal and external stakeholders.
• Maintains accurate and up-to-date project billing records and assists in ensuring projects are invoiced accurately and in a timely manner.
• Assists Project Managers with project management activities, including attendance at project meetings, documentation gathering, schedule coordination, and customer communication as needed.

Skills

Office coordination

Project support

Construction administration

Multitasking

Communication skills

Procore familiarity

Microsoft Office

Tools

Procore

CET

Teamdesign

ERP software

Job description

Franklin Interiors is seeking a highly organized Project Administrator to support our sales and project management teams through the full lifecycle of flooring procurement, delivery, and installation projects.

You will coordinate purchasing, material tracking, project billing support, and file organization to meet customer and project manager expectations, ensuring projects stay on schedule and within budget.