Project Coordinator - Flagstaff AZ

VetJobs; Flagstaff (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

UES is seeking a detail-oriented Project Coordinator to provide administrative and operational support to project teams. You will assist with scheduling, documentation, and resource coordination, ensuring projects stay on schedule and within scope.

You will work closely with project managers and technical staff, developing and maintaining plans, tracking milestones, and communicating with clients and stakeholders to ensure successful outcomes.

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Responsibilities

• Lead the end-to-end planning and execution of business integration projects, including mergers, acquisitions, system transitions, and process realignments.
• Coordinate with internal departments (e.g., HR, Finance, IT, Operations) to align integration goals with functional requirements and timelines.
• Develop and manage detailed project plans, ensuring clear scope definition, task assignments, and milestone tracking.
• Identify potential risks and dependencies, propose mitigation strategies, and ensure issue resolution throughout the project lifecycle.
• Monitor project performance using appropriate tools and KPIs to ensure timely delivery and budget adherence.
• Facilitate regular project meetings, document progress, and ensure consistent stakeholder communication and alignment.
• Collaborate with change management and training teams to support adoption and continuity across affected business units.
• Ensure documentation, reporting, and handoff of integrated processes and tools are completed accurately and on schedule.
• Contribute to post-project reviews to capture lessons learned and support continuous improvement for future integrations.
• The position involves performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.

Skills

Microsoft Office

MS Project

Smartsheet

Monday.com

Attention to detail

Communication

Education

High School Diploma/GED

Bachelor’s in Business/PM or related

Tools

Smartsheet

Monday.com

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

The Project Coordinator is responsible for providing administrative and operational support to project teams to ensure timely, organized, and efficient execution of project tasks. This role works closely with project managers, technical staff, and internal departments to assist with scheduling, documentation, communication, and resource coordination. The Project Coordinator plays a key role in maintaining project tracking systems, supporting client deliverables, and helping ensure projects stay on schedule and within scope.

Responsibilities

• Lead the end-to-end planning and execution of business integration projects, including mergers, acquisitions, system transitions, and process realignments.
• Coordinate with internal departments (e.g., HR, Finance, IT, Operations) to align integration goals with functional requirements and timelines.
• Develop and manage detailed project plans, ensuring clear scope definition, task assignments, and milestone tracking.
• Identify potential risks and dependencies, propose mitigation strategies, and ensure issue resolution throughout the project lifecycle.
• Monitor project performance using appropriate tools and KPIs to ensure timely delivery and budget adherence.
• Facilitate regular project meetings, document progress, and ensure consistent stakeholder communication and alignment.
• Collaborate with change management and training teams to support adoption and continuity across affected business units.
• Ensure documentation, reporting, and handoff of integrated processes and tools are completed accurately and on schedule.
• Contribute to post-project reviews to capture lessons learned and support continuous improvement for future integrations.
• The position involves performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.

Auto req ID 480588BR

Minimum Education Required High School/GED

Job_Category Administrative and Support Services

Qualifications

• Additional Qualifications/Responsibilities
• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.

The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

City Flagstaff

State Arizona

Job Code Coordinator Coordinator

Affiliate Sponsor UES