Project Coordinator

UES, Inc.; Flagstaff (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

UES, Inc. is seeking a Project Coordinator to provide administrative and operational support to project teams in Flagstaff, AZ. You will assist with scheduling, documentation, and resource coordination, ensuring projects stay on schedule and within scope.

You will collaborate with project managers and technical staff, maintain project tracking, and help deliver client deliverables. The role requires strong organizational skills, effective communication, and the ability to work independently in a

Qualifications

• 2+ years of experience in project coordination, administrative support, or operations.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Experience with project management software (e.g., MS Project, Smartsheet, Monday.com).
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology and workflows.

Responsibilities

• Lead end-to-end planning and execution of projects, including scheduling, documentation, and tracking.
• Coordinate with internal departments to align goals with timelines.
• Develop and manage detailed project plans with milestones and task assignments.
• Identify risks and dependencies and propose mitigation strategies.
• Monitor project performance using KPIs to ensure timely delivery and budget adherence.
• Facilitate regular project meetings and keep stakeholders informed.
• Support adoption and continuity across business units with change management teams.
• Ensure documentation, reporting, and handoffs are completed accurately and on schedule.
• Contribute to post-project reviews to capture lessons learned.

Skills

Project coordination

Organizational skills

Microsoft Office

PM software

Education

Bachelor’s or Associate’s degree in Business/PM

Tools

MS Project

Smartsheet

Monday.com

Microsoft Office Suite

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

The Project Coordinator is responsible for providing administrative and operational support to project teams to ensure timely, organized, and efficient execution of project tasks. This role works closely with project managers, technical staff, and internal departments to assist with scheduling, documentation, communication, and resource coordination. The Project Coordinator plays a key role in maintaining project tracking systems, supporting client deliverables, and helping ensure projects stay on schedule and within scope. #LI-KD1 #LI-Onsite

Responsibilities

• Lead the end-to-end planning and execution of business integration projects, including mergers, acquisitions, system transitions, and process realignments.
• Coordinate with internal departments (e.g., HR, Finance, IT, Operations) to align integration goals with functional requirements and timelines.
• Develop and manage detailed project plans, ensuring clear scope definition, task assignments, and milestone tracking.
• Identify potential risks and dependencies, propose mitigation strategies, and ensure issue resolution throughout the project lifecycle.
• Monitor project performance using appropriate tools and KPIs to ensure timely delivery and budget adherence.
• Facilitate regular project meetings, document progress, and ensure consistent stakeholder communication and alignment.
• Collaborate with change management and training teams to support adoption and continuity across affected business units.
• Ensure documentation, reporting, and handoff of integrated processes and tools are completed accurately and on schedule.
• Contribute to post-project reviews to capture lessons learned and support continuous improvement for future integrations.
• The position involves performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here.