Project Coordinator

U.S.-Engineering-; Holly Knoll (DE); On-site; USD 33,957 - 47,968; Full time

Benefits offered by this job

Year-end bonus

Health, dental, and vision plans

Paid time off

Job summary

U.S. Engineering is seeking a Project Coordinator to support project Managers and the team across multiple phases, from procurement through close out.

This role emphasizes clerical and administrative tasks, documentation control, and effective communication with owners, general contractors, and vendors. The ideal candidate has at least two years of administrative experience, solid MS Office skills, and a good understanding of construction documents.

Qualifications

• High School Diploma or GED required.
• Minimum of two years administrative support experience.
• Experience in construction project administration preferred.
• Strong MS Office (Word, Excel, PowerPoint) skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Assist Project Managers with clerical and admin functions across project phases.
• Create and control project documentation; distribute to internal/external parties.
• Prepare letters, change orders, purchase orders, and subcontract agreements.
• Monitor project status using company portals and accounting system.
• Maintain filing system; ensure NEST portal is current.
• Coordinate with project team, owners, contractors, and vendors.
• Manage Procore and Bluebeam sessions; handle submittal procurement.
• Provide reception and other administrative tasks as needed.

Skills

MS Office

Data entry

Communication skills

Time management

Relationship building

Education

High School Diploma or GED

Business administration coursework

Construction industry knowledge (preferred)

Tools

Procore

Bluebeam

Job description

U.S. Engineering has been an industry leader through constant innovation and a willingness to evolve. The construction industry changes rapidly, and we cultivate a dynamic workplace where even our newest team members can influence change and make an impact. We know that our most valuable asset is our people. Join us!

PROJECT COORDINATOR

Primary Purpose:

The Project Coordinator is responsible for coordinating, through partnership with Project Managers and other project team members, all clerical and administrative support functions for projects within the designated region. May assist in all phases of the projects, from procurement through close out.

Principal Duties and Accountabilities:

• Assist Project Managers with various clerical and administrative functions associated with any or all phases of U.S. Engineering projects – from procurement through job close out.
• Create, maintain and/or control all project documentation. Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
• Write, edit, or transcribe general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
• Monitor and document project status and other project information for current, bidding, and targeted projects, via the company’s Intranet operations portal (NEST), company accounting system or other tracking mechanisms.
• Maintain organized filing system for all project documentation, including ensuring that the operations portal (NEST) is kept current.
• Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors. Maintain ongoing communication related to project, respond to inquiries, seek information and provide information as necessary to ensure the smooth administration of each job.
• Utilize company accounting system to enter or update project data and other pertinent information.
• May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
• Provide reception support and other administrative tasks as needed.
• Set up and manage Procore and Bluebeam sessions.
• Keeping contract documentation – RFI, Submittals and drawings organized and current on Procore.
• Assist with submittal procurement and product procurement/tracking.
• Vendor RFP facilitation
• WBS and Work pack tracking.
• Building and maintaining internal and external relationships

Job Scope:

The Project Administrator may be responsible for administration of a single project, multiple projects, or all projects within an assigned division – depending on project scope, project location or other considerations. As such, the Project Administrator may report to a single Project Manager or may report to multiple PMs and/or a Regional Vice President of Operations.

Management Responsibility:

Individual Contributor – no subordinates.

Education & Experience:

• High School Diploma or equivalency (GED) required.
• Business School or general business administration coursework may be beneficial.
• Minimum of two years administrative support or clerical experience required.
• Experience in construction industry project administration highly preferred.

Knowledge, skills, and abilities:

• Must possess at least Intermediate level proficiency in MS Office Suite: Word, Excel, and PowerPoint.
• Accuracy with data entry utilizing accounting system.
• Sharp attention to detail and superior organizational skills.
• Ability to be flexible and adapt to shifting priorities.
• Excellent communication and writing skills.
• Ability to develop and foster effective professional relationships, internally and externally.
• Excellent time management skills, combined with keen sense of urgency to deliver results and meet project deadlines, etc.
• General knowledge of construction industry and various construction documents is preferred.

Physical and/or travel demands:

• Occasional / infrequent (local) travel may be required.
• Work will be done in a typical office environment that will enable comfortable sitting. May also require standing, occasional bending, reaching, stooping, and light lifting. Position involves use of computer keyboard, monitor, telephone, and other office equipment. Occasionally this position will be located in a remote project trailer.

Benefits and Compensation:

• The range for this position has been established at $24.65/hour - $34.82/hour per year and is US Engineering’s good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package including health, dental, and vision plans, and retirement.

U.S. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.

U.S.Engineering is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. U.S. Engineering reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment. #IND