Project Coordinator-Fire

Johnson Controls; Honolulu (HI); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Benefits start day one

Training opportunities

Collaborative environment

Job summary

Johnson Controls in Honolulu, HI seeks an Operations Administrative Support to assist Construction and Project Managers with coordination, documentation, and equipment orders for fire alarm, suppression, and sprinkler projects.

You will maintain projects and contracts in Job Design/BBI, monitor small projects, and communicate with customers and sales reps about material and labor needs. Strong multitasking and communication are essential.

Qualifications

• High school diploma or equivalent required.
• Excellent verbal and written communication skills.
• Ability to multi-task and meet deadlines.
• Driver's license with a clean record.

Responsibilities

• Assist Construction/Project Managers with coordination and documentation.
• Order equipment for install base projects.
• Maintain Projects and Contracts in Job Design/BBI.
• Communicate with customers and sales reps on material/labor needs.
• Process change orders and support billing.

Skills

Microsoft Windows

MS Word

MS Excel

PowerPoint

Education

High School diploma or equivalent

Associates Degree

Tools

ACE

OASys

Job Cost Systems

Job description

Johnson Controls, a global leader in thermal management , mission-critical building systems, energy efficiency,and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real‑world results and help move society forward.

What we offer

• Paid vacation/holidays/sick time - 15 days of vacation first year
• Comprehensive benefits package including 401K, medical, dental, and vision care - Available day one
• Extensive product and on the job/cross training opportunities With outstanding resources
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy
• Check us out:

What you will do

Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to‑day general office duties as assigned for fire alarm, suppression and sprinkler.

How you will do it

Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI

Monitor status of small projects (fire alarm, suppression, sprinkler)

Communicate with customers and sale reps as to when material and/or labor is required.

Ensure that required engineering is performed to meet customer expectations.

Coordinate with TIS supervisor and/or construction manager customer's labor requirements.

Customer Relationship Management (CRM)

Order equipment, ensure that customer receives material when needed.

Report to department managers project status.

Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters

Billing of projects; compiling back‑ups such as Certified Payroll, work tickets etc.

Handling customer/ contract disputes as needed.

Coordinate delivery of equipment to the job site

Coordinate delivery of close‑out documents

Creation of purchase orders for subcontractors

Procurement and verification of project schedules

Attend work in progress meetings.

Tracking of project RFI's, change orders and other pertinent documentation.

Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.

Assist with Accounts Receivable (AR)

Act as the facilitator and point‑person for information sharing between OTC, District, and select customers as directed by ACSM

Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.

Contact customers when identified as necessary as part of DMS or for very simple reasons.

What we look for

Required

Proficient in Microsoft Windows, Word, EXCEL, Power Point

Knowledge of ACE, OASys, Job Cost Systems

Jobs

Valid driver's license with a good driving record

High School diploma or equivalent

Ability to multi‑task and prioritize among assignments with a strong adherence to deadlines.

Excellent verbal and written communication skills

Must be organized, detail oriented and self‑motivating.

Must Pass a pre‑employment background check and drug screen

Punctual and Accountable

Experience dealing with customers

Preferred

Associates Degree preferred

3 to 5 years of related experience

Experience in a high‑volume, customer service‑oriented position

Electrical/ Construction industry experience is helpful

HIRING HOURLY RANGE: $26-39. (Hourly rate to be determined by the education, experience, knowledge,
skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position
includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls
Careers site at

#TechHiring