Fire Project Coordinator

Johnson Controls; Lake Oswego (OR); On-site; USD 34,000 - 47,000; Full time

Job summary

Johnson Controls in Lake Oswego, OR seeks a detail‑oriented Project Coordinator to support construction managers with coordination, documentation, and procurement for fire alarm, suppression and sprinkler projects onsite.

The role requires proficiency in MS Office, strong communication, and the ability to multi‑task while meeting deadlines. Candidates should have 1+ year of related experience and a high school diploma; associates degree preferred.

Qualifications

• Must have strong organizational and multitasking abilities.
• 2

Responsibilities

• Assist Construction Managers and Project Managers with coordination and documentation for fire alarm, suppression and sprinkler projects.
• Order equipment and coordinate delivery to job sites; maintain project schedules and documentation.
• Process changes and close-out documents; handle AR support as needed.
• Support internal communication between sales, ACSM and customers during project lifecycle.

Skills

Project coordination

MS Office

Communication skills

Time management

Attention to detail

Education

High School diploma or equivalent

Associate degree preferred

Tools

Microsoft Windows

Excel

Word

PowerPoint

Job description

Job Description

THIS POSITION WILL BE ONSITE IN LAKE OSWEGO, OR

About Us

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What You Will Do

Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How You Will Do It

• Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI
• Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sale reps as to when material and/or labor is required.
• Ensure that required engineering is performed to meet customer expectations.
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.
• Order equipment, ensure that customer receives material when needed.
• Report to department managers project status.
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed.
• Coordinate delivery of equipment to the job site
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work in progress meetings.
• Tracking of project RFI’s, change orders and other pertinent documentation.
• Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
• Contact customers when identified as necessary as part of DMS or for very simple reasons.

Required

What we look for

• Proficient in Microsoft Windows, Word, EXCEL, Power Point
• 1+ years of Project Coordinator or related experience
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
• Excellent verbal and written communication skills
• Must be organized, detail oriented and self-motivating.
• Must Pass a pre-employment background check and drug screen
• Positive Attitude a must
• Punctual and Accountable
• Experience dealing with customers

Preferred

• Associates Degree preferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service–oriented position
• Electrical/ Construction industry experience is helpful

Salary and Benefits

• HIRING HOURLY RANGE: $25-34 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)
• This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply.

To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers.

For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us