Fire Project Coordinator

YDU JC Air Cond & Ref Inc.- Dubai; Lake Oswego (OR); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Competitive benefits

Onsite role

Lake Oswego location

Job summary

Johnson Controls in Lake Oswego, OR is seeking an Operations Administrative Support professional to assist Construction and Project Managers with coordination, documentation, and equipment orders for fire alarm, suppression, and sprinkler projects.

The role requires strong organization, communication skills, and proficiency with Microsoft Office. Onsite position with a competitive benefits package and opportunities to engage with cross-functional teams.

Qualifications

• Proficient with Microsoft Windows, Word, Excel and PowerPoint.
• 1+ year of project coordination or related experience.
• Excellent verbal and written communication skills.
• Organized, detail-oriented and self-motivated.
• Pass pre-employment background check and drug screen.

Responsibilities

• Coordinate/ document with Construction Managers and Project Managers.
• Order equipment for install base projects and manage material flow.
• Maintain project records and status reports.
• Communicate with customers and sales reps about material needs.
• Process procurement and subcontractor purchases.
• Assist with accounts receivable activities.

Skills

Microsoft Windows

Microsoft Word

Microsoft Excel

PowerPoint

Project coordination

Education

High School diploma or equivalent

Job description

Location

THIS POSITION WILL BE ONSITE IN LAKE OSWEGO, OR

About us

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What you will do

Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How you will do it

Operations Administrative Support

• Uploading and Maintaining Projects and Contracts via Job Design/ BBI Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sale reps as to when material and/or labor is required.
• Ensure that required engineering is performed to meet customer expectations.
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.
• Order equipment, ensure that customer receives material when needed.
• Report to department managers project status.
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed.
• Coordinate delivery of equipment to the job site.
• Coordinate delivery of close-out documents.
• Creation of purchase orders for subcontractors.
• Procurement and verification of project schedules.
• Attend work in progress meetings.
• Tracking of project RFI’s, change orders and other pertinent documentation.
• Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR).
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM.
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
• Contact customers when identified as necessary as part of DMS or for very simple reasons.

What we look for

Required

• Proficient in Microsoft Windows, Word, EXCEL, Power Point 1+ years of Project Coordinator or related experience
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
• Excellent verbal and written communication skills.
• Must be organized, detail oriented and self-motivating.
• Must Pass a pre-employment background check and drug screen.
• Positive Attitude a must.
• Punctual and Accountable.
• Experience dealing with customers

Preferred

• Associates Degree preferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service–oriented position
• Electrical/ Construction industry experience is helpful

HIRING HOURLY RANGE: $25-34 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile.

To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity or any other characteristic protected by law.

To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law.

If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Johnson Controls: Enhancing the Intelligence of Buildings Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.