Project Coordinator, events, activations, trade show

Pinnacle West Capital Corporation; Morgan Hill (CA); On-site; USD 65,000 - 78,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Flexibility in work arrangements

Job summary

Pinnacle seeks a Project Coordinator for our Morgan Hill operations. This role provides production, project and purchasing support, and serves as a stepping stone toward becoming a Project Manager. You’ll manage purchasing, data management, and vendor relations in a fast-paced environment.

You’ll collaborate with account teams, designers, and builders, ensuring timely PO processing, inventory control, and smooth information flow. Growth and learning are emphasized in this training role.

Qualifications

• Three+ years purchasing experience or related college background.
• Strong MS Office skills.
• Experience with ERP and accounting systems.
• Strong written and verbal communication and leadership.

Responsibilities

• Manage daily purchasing activity including processing POs.
• Coordinate with vendor network for training and updates.
• Manage stocked inventory and cycle counts.
• Assist project managers on sourcing materials.
• Communicate with project teams on timing.
• Work with AP to reconcile purchases.
• Use ERP system to manage information flow.
• Maintain the Approved Vendor List.
• Travel for on-site supervision.
• Ensure projects follow timeline and budget.
• Suggest value engineering to optimize costs.
• Collaborate with builders to develop cost-effective solutions.
• Facilitate meetings and act as information liaison.

Skills

Purchasing experience

MS Office

ERP power user

Communication skills

Education

College degree in Business/Logistics

Tools

ERP software

Accounting system

Job description

Who We Are

We’re Pinnacle — an experiential marketing house. Strategists, creatives, builders, and your future besties, all fueled by the same pursuit:

We’re Pinnacle — an experiential marketing house. Strategists, creatives, builders, and your future besties, all fueled by the same pursuit: we’re never satisfied . Our name is an ambition. We chase down the next “holy smokes, they actually did that” moment. And then, we do it again.

The Role

Now we’re looking for a Project Coordinator who brings that same energy to our Morgan Hill operations team. They are responsible for providing production, project and purchasing support to project teams. It’s a stepping stone to becoming a Project Manager at Pinnacle, gaining experience project by project. As a position in training, they’ll need to listen, learn, be open to feedback and own and learn from mistakes.

The position takes on the purchasing function for their location and adds in PM-type tasks.

They are responsible for rapidly reviewing, processing, tracking, and receiving purchase orders with an established vendor network making sure we are buying the best product, from the best partners, so we can continue to design and build the best stuff for our clients. This individual will perform most of the purchasing for our custom builds in their location providing backup support to the other facilities as needed. They will be strategic in their big picture vision and tactical in the daily maintenance of purchase orders and data management.

What You’ll Do

• Manage the day to day process for purchasing activity including processing POs and inputting all purchasing related data into various systems
• Work with vendor network to provide product training and updates to our project teams
• Manage stocked inventory and cycle counts
• Assist project managers and account teams on sourcing materials and troubleshooting options when items are unavailable
• Communicate with project teams on timing and issues related to their requests
• Work closely with A/P in reconciling received purchases
• Power user of our PECO ERP system, understand the why and how of information flow
• Continue to update and improve an already established Approved Vendor List
• Other duties as assigned

PM-side

• Ensure projects follow their timeline, budget, and implementation parameters.
• Work with Account Directors and Designers and offer suggestions on value engineering
• Work with Lead Builders and Detailers to develop cost effective building solutions
• Facilitate meetings with relevant team members
• Act as information liaison between all team members
• Ensure information on shared project drive is current and relevant
• Use estimate and input from lead builder to ensure the available labor fits the needs of the project
• Regularly report project status to account teams and operations management
• Attend client booth review and note any changes or additions
• Ensure that all post project documents and as built information is correct and archived
• Travel for on-site supervision as needed

Who You Are

• You have a healthy balance of process and administrative thinking alongside working in the murky gray waters of fast paced design and fabrication
• You have three plus years of experience as a purchaser (or equivalent college experience in Business Management/Supply Chain/Logistics)
• You crush MS Office
• You have experience or proven ability to work within an ERP, accounting system. Ability to become a power user
• You’re a strong communication and leadership skills both written and verbal
• Construction, custom wood fabrication or manufacturing experience a plus
• Comfortable in a fast paced environment with short turnaround times
• You have a clean driving record—you may have to run out to pick stuff up

Not For You If…

• You don’t enjoy digging into details or double-checking your work
• You’d rather stay in your lane than jump in and help someone out
• You get frustrated by questions instead of seeing them as part of the job
• You’re quick to point out problems but slow to build solutions

Why Pinnacle?

• You love live events, you’re a born tinkerer, you like seeing big brands come to life
• You want to be part of a fun company in the Morgan Hill area. Being in the office on the daily is important to you
• Competitive pay, benefits, and flexibility to do your best work where you work best