Project Coordinator

TEPCON Construction, Inc.; Tempe (AZ); Hybrid; USD 50,000 - 70,000; Full time

Job summary

TEPCON Construction in Tempe, AZ seeks a Project Coordinator who adds more than administrative support—improves project performance and financial clarity that benefits ESOP value. The role supports the Project Team by maintaining organized documentation from kickoff through closeout, streamlining processes, and ensuring timely, complete records.

CMiC proficiency is essential to automate financial workflows, generate cleaner reporting, and strengthen project controls.

Qualifications

• Successfully pass a background check.
• Minimum of three (3) years commercial construction-oriented Project Coordination experience.
• Strong verbal and written communication skills.
• Strong interpersonal skills to establish and maintain relationships with teammates/vendors/subcontractors and owners.
• Understanding of contract documents and specifications.

Responsibilities

• Responsible for entering all project specific information/processing all project specific documents
• Request Prelien and Owner Certificate of Insurance (COI) at job start
• Manage RFI and Submittal processes to facilitate timely exchange of information between architect and contractor, including updating logs
• Process and track all documents specific to assigned projects, i.e.; AIA Documents, Work Orders, Owner and Subcontractor Change Orders
• Review subcontractor billings and prepare monthly Owner Pay Requests
• Attend project OAC meetings; prepare and distribute meeting agendas and minutes
• Participate in punch walks as requested; prepare and issue punch lists
• Coordinate with team on timely preparation and completion of comprehensive closeout package
• Update “Leads” tracker and estimates folder weekly, as assigned
• Front Desk Backup as needed

Skills

Communication skills

Interpersonal skills

Contract docs knowledge

Tools

CMiC

Job description

Project Coordinator – TEPCON Construction
Location: Tempe, AZ
Industry: Mid-Sized Commercial General Contractor
Compensation Range: $ – $
Role Type: In-Person | Administrative
Schedule: Full-Time | M-F 7:00am – 4:00pm

TEPCON Construction (an ESOP company) is seeking a Project Coordinator who brings more than administrative support, someone who strengthens project performance, improves operational flow through excellent communication, and contributes to the financial clarity that drives ESOP value.

This role supports the Project Team by maintaining a well-organized, accurate, and proactive flow of all project documents from kickoff through closeout. By streamlining processes, identifying inefficiencies, and ensuring timely, complete documentation, the Project Coordinator helps improve project profitability, enhance reporting accuracy, and reinforce performance-based accountability across the team.

CMiC expertise is essential, enabling automation of financial workflows, cleaner reporting, and more efficient project controls.

TEPCON Construction is built on six core values: RESPECT | TEAMWORK | SAFETY | FAMILY-ORIENTED | PURPOSE-DRIVEN | FUN-LOVING. If these principles align with your own, TEPCON Construction is the right place to build your career.

Why TEPCON?

• Employee Ownership – Your leadership directly impacts ESOP share value and employee wealth.
• Executive Influence – Work closely with COO & President, shaping financial strategy.
• Growth & Innovation – Build scalable financial systems that support expansion.
• Technology-Driven – Utilize CMiC, AI, and automation for efficiency and insights.
• Industry Leader – TEPCON specializes in occupied environments & Fortune 500 projects.
• Values & Balance – A culture built on Safety, Respect, and Teamwork with strong benefits.

Key Responsibilities:

• Responsible for entering all project specific information/processing all project specific documents
• Request Prelien and Owner Certificate of Insurance (COI) at job start
• Manage RFI and Submittal processes to facilitate the timely exchange of information between architect and contractor, including updating logs
• Process and track all documents specific to assigned projects, i.e.; AIA Documents, Work Orders, Owner and Subcontractor Change Orders
• Review subcontractor billings and prepare monthly Owner Pay Requests
• Attend project OAC meetings; prepare and distribute meeting agendas and minutes
• Participate in punch walks as requested; prepare and issue punch lists
• Coordinate with team on timely preparation and completion of comprehensive closeout package
• Update “Leads” tracker and estimates folder weekly, as assigned
• Front Desk Backup as needed

Goals to Measure Performance:

• Integrate Core Values: Respect, Teamwork, Safety
• Demonstrate ability to build active team participation, team trust and strengthen positive interactions
• Establish a productive workflow with excellent follow through
• Accuracy and attention to detail
• Improve professional growth and industry knowledge
• Learn new software applications with minimal disruption to productivity
• Establish specific measurable, attainable performance goals and hold others accountable for achieving them

Required Education, Skills and Experience:

• Successfully pass a background check
• Possesses a minimum of three (3) years commercial construction-oriented Project Coordination experience
• Strong verbal and written communication skills
• Strong interpersonal skills are required in order to establish and maintain effective relationships with teammates/vendors/subcontractors and owners
• Understanding of contract documents and specifications

Final Takeaway:

This role is about supporting seamless project delivery by communicating effectively with clients, working closely with your team, coordinating subcontractors, and maintaining accurate, timely project documentation.