Project Coordinator

Allied Universal; Livermore (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Eight holidays & paid time off

Retirement plan

Job summary

Allied Universal Technology Services in Livermore, CA seeks a Project Coordinator to provide administrative and project coordination support to branch Project Managers and the Operations/Installation Manager.

You will facilitate workflow processes, organize meetings, track deliverables, and assist with ERP data entry and proposals. Strong communication and organizational skills are essential for success in this fast-paced role.

Qualifications

• High school diploma or equivalent required; higher degrees preferred.
• Strong written and verbal communication skills.
• Experience in project coordination or management preferred.
• Ability to work in fast-paced environment and meet deadlines.

Responsibilities

• Perform follow-up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
• Assist with project-related regulatory permitting
• Create purchase order requests and subcontractor work orders
• Audit sales orders and create cost modifications
• Maintain budget tracking information and review reports for accuracy
• Schedule project-related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items
• Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
• Process shipping and receiving
• Filing and project-related data entry into ERP platform
• Complete Work Order and Subcontractor Forms as needed to support ERP processes
• Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
• Perform other duties as assigned by management

Skills

Communication skills

Organization

Time management

Team collaboration

Education

High school diploma or equivalent

Associate’s degree preferred

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Company Overview

Join Allied Universal® Technology Services, a global leader in transforming the security industry. We integrate advanced technology — video surveillance, electronic access control, alarm monitoring and augmented solutions with physical security to help people feel safe. Whether you’re an installation technician, service technician, engineer, or project manager, you’ll discover rewarding opportunities to grow your career as part of a valued team.

Apply today and be phenomenal—build a meaningful career while protecting what matters most through innovative security technology.

Allied Universal® Technology Services is looking to hire a Project Coordinator. The Project Coordinator is responsible for providing administrative, project coordination, and implementation duties in support of branch Project Managers and Operations/Installation Manager. The successful candidate will demonstrate strong interpersonal, collaborative and organizational skills. The Project Coordinator will focus on improving and facilitating work‑flow processes in accordance with the company policies and procedures, keeping in mind the overall core values of Allied Universal® Technology Services.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Perform follow-up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
• Assist with project-related regulatory permitting
• Create purchase order requests and subcontractor work orders
• Audit sales orders and create cost modifications
• Maintain budget tracking information and review reports for accuracy
• Schedule project-related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre-construction meetings and post project walk-throughs)
• Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
• Process shipping and receiving
• Filing and project-related data entry into ERP platform
• Complete Work Order and Subcontractor Forms as needed to support ERP processes
• Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
• Perform other duties as assigned by management

QUALIFICATIONS

• High school diploma or equivalent is required; Associate’s or Bachelor’s degree preferred
• Must possess excellent written and verbal communication skills
• Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines
• Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients
• Excellent organization and analytical skills
• Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
• Proficiency with Microsoft Office Suite – Outlook, Word, Excel and PowerPoint
• Prior experience in project coordination or project management type role is preferred

BENEFITS

• Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time is offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
• Pay Range: $30/hr-$40/hr

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices