Project Coordinator - DocLink

Beyond; Laguna Hills (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Full-time position

Job summary

Beyond is seeking a Project Coordinator to define, plan, and schedule moderately complex software implementation projects. You will work with the project management team through initial phases, assist with contracts, and coordinate with clients to ensure tasks stay on schedule and within budget.

The role involves close collaboration with stakeholders, ongoing communication with internal teams, and reporting. A fast-paced consulting environment with email and phone interactions awaits.

Qualifications

• Minimum of 2 years of experience in project coordination (software/IT experience a plus).
• Strong planning, organizational and problem solving skills.
• Strong verbal and written communication skills.
• Experience planning, scheduling and managing multiple programs across dispersed locations.
• Pro-active, results-driven team approach.
• Proficiency in Outlook, Excel, Word, and PowerPoint.
• Self-starter with ability to work autonomously with executives and staff at all levels.

Responsibilities

• Contract Administration of New agreements, Project Change Requests, etc.
• Be the primary point of contact in beginning phases of the project life cycle.
• Coordinate with clients and drive team to meet schedule and budget.
• Establish and maintain procedures that support project management standards and guidelines.
• Monitor time tracking of team resources across projects.
• Provide escalation management and manage interdependencies between projects.
• Prepare weekly and monthly reports.
• Negotiate with Department Managers.
• Travel 0-10%.

Skills

Project coordination

Planning

Communication

Time management

Team collaboration

Travel coordination

Outlook

Excel

Word

PowerPoint

Tools

Outlook

Excel

Word

PowerPoint

Job description

The Project Coordinator is responsible for daily defining, planning, services contracting, and scheduling activities for moderately complex software implementation projects in accordance to established specifications and standards. Works very closely with the project management team on the prerequisite phases of the implementation process before handoff to the Project Manager and Implementation Resource(s). Customer care interaction for pre-project tasks, post training follow-ups, and project close out processes. Supports departmental goals and initiatives with administrative tasks and reporting. This position is a part of the fast-paced consulting group with a high volume of email and phone interaction.

Primary Responsibilities

• Contract Administration of New agreements, Project Change Requests, etc.
• Critical and primary point of contact in beginning phases of the project life cycle.
• Effective and timely interaction and communication with clients, and drive your team to accomplish tasks on schedule and on budget.
• Establish, promote, and maintain departmental procedures that support project management standards and guidelines, as defined by the Director of Professional Services. Ensure that approved methods, processes, and tools are consistently used.
• Eagerness to learn technical concepts, no requirement to become the technical subject matter expert.
• Monitor performance of team resources with respect to time tracking against projects.
• Effective and timely interaction and communication with internal clients throughout all levels of the organization.
• Establish, promote, and maintain departmental procedures that support project management standards and guidelines, as defined by the Director of Professional Services. Ensure that approved methods, processes, and tools are consistently used.
• Provide escalation management. Identify and control interdependencies between concurrent projects to prevent downstream problems.
• Weekly and monthly reporting responsibilities.
• Negotiate with Department Managers.
• 0-10% travel.

Qualifications

• Minimum of 2 years of experience in project coordination (software/IT experience a plus)
• Strong planning, organizational and problem solving skills
• Strong verbal and written communication skills
• Demonstrate competence in program planning, scheduling, and management of multiple, concurrent programs in geographically dispersed locations is essential.
• Demonstrate pro-active, results-driven team approach
• Proficiency in Outlook, Excel, Word, and PowerPoint
• Highly motivated self-starter with ability to work autonomously with executives, managers, and individual contributors at all levels

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers, co-workers and outside potential customers. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DocLink by BeyondAI is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

Build the future with us

Hybrid - 3 days in office

Full-time