Project Coordinator, Development New York

RXR Realty LLC; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Coordinator to support their Development team. This role involves managing administrative operations, budget oversight, and project documentation across various real estate development projects. The ideal candidate will thrive in a fast-paced environment, utilizing tools like e-Builder to ensure efficient workflows and accurate financial reporting. This position offers an exciting opportunity to contribute to impactful projects while collaborating with multiple stakeholders. If you are organized, proactive, and ready to make a difference in real estate development, this role is perfect for you.

Qualifications

• Bachelor's degree required, preferably in accounting, finance, or real estate.
• 1-3 years of experience in real estate development or project coordination.

Responsibilities

• Support Development team with budget management and project cost control.
• Maintain comprehensive project files and implement document control protocols.
• Prepare and distribute monthly project status reports for stakeholders.

Skills

Project Management

Cost Control

Microsoft Office Suite

Budgeting

Financial Analysis

Communication Skills

Education

Bachelor's degree in Accounting, Finance, or Real Estate

Tools

e-Builder

Excel

Job description

Headquartered in New York with a nationally-scaled platform, RXR is a 450+ person, vertically integrated investment manager with expertise in a wide array of value creation activities, including acquisitions, asset and portfolio management, property operations, development, construction, leasing, and technological innovation. RXR is an active investor in real estate credit, rental housing, commercial property, and property technology through value-added and opportunistic investment strategies.

Summary:

The Project Coordinator, Development will support the Development team by focusing on administrative operations, budget management, project cost control, accounting coordination, and document control across multiple real estate development projects. This position is integral to maintaining financial oversight, ensuring accurate reporting, and facilitating efficient workflows using the project management tool e-Builder.

The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple stakeholders. This role is focused on coordination, project administration, cost tracking, and process management.

Key Responsibilities:

Budget & Project Accounting:

1. Utilize e-Builder software to interface with project accounting and cost control teams.
2. Assist with maintaining detailed Project Development Budgets, tracking all approved costs, contingencies, and actuals.
3. Process and track invoices, payment applications, change orders, and requisitions, ensuring timely submission and approval.
4. Facilitate the execution of consultant and vendor contracts and maintain a log of financial commitments and expenditures.
5. Reconcile monthly budget reports with internal accounting and finance systems.

Administrative Support & Document Management:

1. Maintain comprehensive project files, including budgets, contracts, payment records, insurance certificates, and key development documents.
2. Implement and manage protocols for document control, version tracking, and internal documentation standards.
3. Record and distribute meeting minutes, maintain project logs, and track action items to ensure timely follow-ups.
4. Coordinate logistics, schedule internal meetings, and support communication between internal departments.

Reporting & Systems Management:

1. Prepare and distribute monthly project status reports for external and internal stakeholders.
2. Develop Excel-based financial tracking tools and dashboards to support decision-making and performance analysis.
3. Create summaries and visualizations of budget status, invoice aging, and funding allocations.

Qualifications:

Skills & Tools:

1. Experience with project management and cost control software is preferred.
2. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) is required.
3. Familiarity with budgeting, project accounting, and real estate finance processes.
4. Strong attention to detail, organizational skills, and ability to prioritize tasks across multiple projects.
5. Ability to interpret and analyze financial data and assist in developing actionable recommendations.
6. Excellent communication and interpersonal skills for cross-functional coordination.

Education & Experience:

1. Bachelor’s degree is required, preferably in accounting, finance, real estate, or a related field.
2. 1–3 years of experience in real estate development, project coordination, project accounting, or administrative support in a professional services or real estate setting.
3. Experience with using E-Builder or similar budget/project management software is preferred.

Ideal Candidate Profile:

1. Strong organizational and time management skills.
2. Exceptional communication and interpersonal skills.
3. Detail-oriented with the ability to manage multiple priorities and changing deadlines.
4. Professional, personable, and a team player.
5. Ability to synthesize and present detailed cost analyses.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary/rate, several factors may be considered as applicable (e.g. location, years of service, specialty, education, relevant experience).

Pay Range

$75,000 - $85,000 USD

RXR is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.

RXR is committed to the full inclusion of all qualified individuals. As part of this commitment, RXR will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact 516-506-6847.