Project Development Coordinator for the First Deputy Commissioner

City of New York; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a highly organized and proactive individual to support the First Deputy Commissioner in overseeing various divisions. This role requires exceptional communication and time-management skills, as you will be responsible for managing schedules, conducting research, and providing administrative support. The ideal candidate will thrive in a fast-paced environment, ensuring that all tasks are completed efficiently and effectively. If you are looking to make a significant impact within a dynamic team, this opportunity is perfect for you.

Benefits

Federal Loan Forgiveness Programs

Diversity and Inclusion Commitment

NYC Residency Requirement

Qualifications

• Bachelor's degree and two years of experience in community work or related activities.
• High school diploma with six years of relevant experience.

Responsibilities

• Provide executive-level support to the First Deputy Commissioner.
• Manage complex schedules and prioritize tasks effectively.
• Conduct research and prepare presentations for meetings.

Skills

Organizational Skills

Time Management

Communication Skills

Decision Making

Customer Service

Education

Baccalaureate Degree

High School Graduation

Tools

Microsoft Office Suite

Job description

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

The First Deputy Commissioner oversees the Business Development & Special Events Division, the Communications Division, the Lifeguard Division, and Government Relations for NYC Parks. We seek a candidate with excellent organizational and time-management skills, the ability to manage competing priorities, and the capacity to remain calm under pressure. The ideal candidate is a strong communicator capable of confident and effective collaboration with team members and other departments to ensure timely completion of tasks and projects.

Major Responsibilities

1. Provide executive-level support to the NYC Parks First Deputy Commissioner with a high degree of initiative, judgment, and discretion.
2. Assist in managing a complex schedule for the First Deputy Commissioner, handling frequent re-prioritizations that often require independent decision-making.
3. Proactively identify and prioritize situations requiring the First Deputy Commissioner’s attention through independent analysis and judgment.
4. Coordinate resources and assemble appropriate reference and backup materials for all meetings and events.
5. Conduct research and prepare presentations, briefings, and reports.
6. Support the Chief of Staff and Deputy Chief of Staff in Government Relations projects.
7. Provide outstanding customer service and administrative support for the day-to-day operations of the First Deputy Commissioner’s office, including answering phones and drafting correspondence to constituents.
8. Perform other duties as assigned by the First Deputy Commissioner and the Chief of Staff.

How to Apply

Visit cityjobs.nyc.gov and search for Job ID# 698479. All applications must be submitted through this portal. The City is no longer accepting applications via ESS.

*Current Employees: please include your ERN and Job ID# 698479 on your cover letter and resume.

Work Location

Arsenal, Manhattan

Additional Notes

All resumes must be received by the closing date, extended to 05/16/2025. Previous applicants are still under consideration and need not reapply. References will be requested upon application review.

For more information, visit nyc.gov/parks.

Movement in the face of civil service lists is prohibited under civil service law.

For civil service exam information, visit: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or related activities; or
2. High school graduation or equivalent and six years of experience in community work or related activities; or
3. Equivalent education and/or experience, with at least one year of experience as described above.

Preferred Skills

1. Two to five years of experience in coordination, management, or similar roles.
2. Excellent written and verbal communication skills.
3. Ability to work independently and collaboratively.
4. Exceptional organizational skills, including managing multiple tasks and projects simultaneously.
5. Experience handling sensitive and confidential information.
6. Proficiency in Microsoft Office Suite, including Excel, Access, and PowerPoint.
7. A valid New York State driver’s license.

Additional Benefits and Requirements

Eligible for federal loan forgiveness programs. Residency in NYC or nearby counties required within specified timeframes. The City of New York is an equal opportunity employer committed to diversity and inclusion.