Project Coordinator Central Jersey

Michael Page; Bridgewater (MA); On-site; USD 80,000 - 100,000; Full time

Job summary

MPI is seeking a Project Coordinator to support ongoing work at a large life sciences and healthcare campus in Central New Jersey. You will work closely with Project Managers, field leadership, subcontractors, and clients to keep projects on schedule and well-documented.

The role emphasizes documentation control, scheduling, reporting, and coordination of submittals, inspections, and closeout. Ideal candidates have 3+ years in construction coordination, strong Excel/Outlook skills, and excellent

Qualifications

• 3+ years of construction, project coordination, project administration, or related experience.
• Experience with a general contractor, subcontractor, owner, or construction-related organization.
• Strong organizational and document control skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating project schedules, documentation, and reporting.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Strong communication and interpersonal skills.
• Construction, healthcare, pharmaceutical, or institutional project experience is a plus.
• Detail-oriented and capable of working independently.

Responsibilities

• Coordinate project documentation, reports, logs, and administrative processes.
• Assist with permit applications, approvals, and compliance tracking.
• Support Project Managers with scheduling, reporting, and project execution.
• Maintain project records, correspondence, and documentation throughout the project lifecycle.
• Coordinate inspections, site visits, and stakeholder communications.
• Track project milestones, deliverables, and action items.
• Assist with project closeout documentation and turnover requirements.
• Collaborate with accounting teams regarding invoicing, billing, purchase orders, and payment tracking.
• Prepare meeting agendas, distribute minutes, and monitor follow-up items.
• Maintain organized project files and document control systems.
• Provide administrative support to both field and office personnel.
• Communicate project updates and support daily project operations.

Skills

Organizational skills

Document control

MS Office (Excel, Outlook)

Communication skills

Schedule coordination

Job description

A respected construction management firm is seeking a Project Coordinator to support ongoing work at a large life sciences and healthcare campus in Central New Jersey. This position offers exposure to complex construction projects while working closely with Project Managers, field leadership, subcontractors, and clients in a fast-paced environment.

Our client is an established construction management and general contracting firm specializing in technical, healthcare, life sciences, and institutional construction projects throughout the Mid-Atlantic region. Known for its strong culture, employee development, and long-term stability, the company provides team members with opportunities for career growth while delivering complex projects for industry-leading clients.

Description

Coordinate project documentation, reports, logs, and administrative processes.

Assist with permit applications, approvals, and compliance tracking.

Support Project Managers with scheduling, reporting, and project execution.

Maintain project records, correspondence, and documentation throughout the project lifecycle.

Coordinate inspections, site visits, and stakeholder communications.

Track project milestones, deliverables, and action items.

Assist with project closeout documentation and turnover requirements.

Manage subcontractor and vendor records, contracts, insurance certificates, and compliance documentation.

Collaborate with accounting teams regarding invoicing, billing, purchase orders, and payment tracking.

Prepare meeting agendas, distribute minutes, and monitor follow-up items.

Maintain organized project files and document control systems.

Provide administrative support to both field and office personnel.

Communicate project updates and support daily project operations.

Profile

3+ years of construction, project coordination, project administration, or related industry experience.

Experience with a general contractor, subcontractor, owner, or construction-related organization.

Strong organizational and document control skills.

Ability to manage multiple priorities in a fast-paced environment.

Experience coordinating project schedules, documentation, and reporting.

Proficiency with Microsoft Office, including Excel and Outlook.

Strong communication and interpersonal skills.

Construction, healthcare, pharmaceutical, or institutional project experience is a plus.

Detail-oriented and capable of working independently.

Job Offer

Base salary of $80,000-$100,000.

Annual discretionary bonus.

Long-term career advancement opportunities.

Exposure to technically complex construction projects.

Stable project pipeline and consistent workload.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.