Project Coordinator (CAPC-01)

MEA Forensic Engineers & Scientists; Laguna Hills (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Healthcare premium contribution

401(k) plan

Paid vacation

Paid holidays

Job summary

MEA Forensic Engineers & Scientists is seeking a Project Coordinator to join our in-person engineering support team in Laguna Hills, CA. This full-time role requires initiative, meticulous attention to detail, professionalism, and the ability to multi-task in a fast-paced environment.

You will handle project administration, billing, client inquiries, and coordination with engineers and staff. We offer competitive pay, health benefits, a safe harbor 401(k), three weeks of vacation, and twelve

Qualifications

• Minimum 2 years in an administrative role.
• Strong oral and written English.
• Intermediate proficiency with Microsoft Office Suite and online research.
• Typing and data entry.
• Ability to lift up to 40 lbs.

Responsibilities

• Project administration: Record initial instructions from clients; perform conflict searches; coordinate initial activities and prepare confidential documents; assist with report preparation (reviewing, formatting and editing); complete billing process for each file; deal with client queries (invoicing).
• Project management: Track progress and status of all active files; maintain awareness of Engineers’ workloads, specializations, schedules, and deadlines. Attend weekly team meetings.
• Communication & Teamwork: Communicate with Engineers, Project Coordinators, and clients regarding project activities and status; develop good working relationships with all Engineers, other Project Administrators/Coordinators, and other personnel at the firm.
• General administration: Handle incoming inquiries, mail distribution, reception (couriers, visitors), logging of checks, and other duties, as required.
• Specialized tasks: Create reports; conduct library and archival research; purchase materials for testing; handle evidence and follow procedures for proper storage and documentation; coordinate evidence examinations, events and travel arrangements. Process inspection photos/data; maintain MEA equipment; and be available for ad hoc requests.

Skills

Oral & written English

MS Office

Online research

Typing

Data entry

Lifting up to 40 lbs

Education

Post-secondary education

Job description

MEA Forensic Engineers & Scientists is seeking a Project Coordinator to join our engineering support team working full-time in-person at our Laguna Hills, CA office. In a fast-paced and challenging environment, this role requires initiative, strong attention to detail, professionalism, resourcefulness, and the ability to multi-task.

MEA Forensic is an equal opportunity employer. The position is onsite, in our Orange County, California office. The annual salary is $60,000 to $80,000 depending on skill and experience.

• We contribute $1000 per month towards healthcare plan premiums (medical, dental, vision) and offer a safe harbor 401(k) plan.
• Starting vacation is 3 weeks (accrued annually) and we observe 12 paid holidays per year.

Role and Responsibilities

• Project administration: Record initial instructions from clients; perform conflict searches; coordinate initial activities and prepare confidential documents; assist with report preparation (reviewing, formatting and editing); complete billing process for each file; deal with client queries (invoicing).
• Project management: Track progress and status of all active files; maintain awareness of Engineers’ workloads, specializations, schedules, and deadlines. Attend weekly team meetings.
• Communication & Teamwork:Communicate with Engineers, Project Coordinators, and clients regarding project activities and status; develop good working relationships with all Engineers, other Project Administrators/Coordinators, and other personnel at the firm.
• General administration: Handle incoming inquiries, mail distribution, reception (couriers, visitors), logging of checks, and other duties, as required.
• Specialized tasks:Create reports; conduct library and archival research; purchase materials for testing; handle evidence and follow procedures for proper storage and documentation; coordinate evidence examinations, events and travel arrangements. Process inspection photos/data; maintain MEA equipment; and be available for ad hoc requests.

Required Qualifications

• Minimum 2 years’ experience working in an administrative role
• Strong oral and written English
• Intermediate proficiency with Microsoft Office Suite, online research
• Typing and data entry
• Ability to lift up to 40 lbs

Preferred Qualifications

• Post-secondary education
• Strong oral and written Spanish

Company Overview

MEA Forensic is a multi-disciplinary forensic investigation firm that specializes in collision reconstruction, injury biomechanics, product and material failures, human factors, and aviation accidents for the legal and insurance industries. It is challenging work that is intensely scrutinized in a court of law and often under rigid deadlines; it is also varied, exciting, and highly rewarding.

At MEA, we provide our staff with a stimulating, collaborative environment and extensive formal and informal training. Our salary, culture and benefits are designed to attract and keep bright, high-achieving professionals.