Project Coordinator (Austin Housing)

austintexas; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Austin Housing is seeking a Project Coordinator to support the Asset Management, Compliance, and Monitoring Division, focusing on affordable housing assets after construction. You will help with documentation, budgets, regulatory compliance, and operational standards implementation.

The role requires coordinating multiple project components and solving problems to safeguard long-term asset performance. Under supervision, you will coordinate engineering-related activities, assist with contract

Qualifications

• Bachelor's degree in a related field with 3+ years of experience in construction, engineering, architecture, or related work.
• Experience may substitute for education up to four years.
• Familiarity with project documentation, contract compliance, and regulatory requirements is preferred.

Responsibilities

• Communicates project and/or program information to internal and external customers.
• Assists in development and monitoring of project budgets, including pay applications and budget updates.
• Assists in development of short- and long-range plans for routine projects.
• Implements operating policies and procedures as part of a process improvement team.
• Ensures compliance with City and regulatory requirements and obtains permits/approvals.
• Coordinates and reviews contracts, documents, and Developer Agreements; processes change orders.
• Coordinates plans, schedules, and activities for projects and programs.

Skills

Communication

Organizational skills

Team collaboration

Problem solving

Budget monitoring

Education

Bachelor's degree in related field

Tools

CRM system

Project management software

Document management systems

Budget tracking software

Job description

About This Position

Austin Housing is seeking a Project Coordinator to support the Asset Management, Compliance, and Monitoring Division. This role will primarily focus on coordinating activities for affordable housing projects after construction is complete. The position supports project documentation, contract and budget monitoring, regulatory compliance, and the implementation of operational standards and procedures. Ideal candidates will thrive in coordinating multiple project components, assisting with problem solving, ensuring adherence to City requirements, and supporting the long-term performance of completed affordable housing assets.

Job Description:

Project Coordinator

Purpose:

Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Communicates project and/or program information to internal and external customers.


• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.


• Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.


• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.


• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.


• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.


• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.


• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.


• Develops, maintains, and improves City of Austin design and construction standards.


• Provides technical advice and assistance.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.


• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.


• Knowledge of laws, rules, regulations, and codes associated with project assignment.


• Knowledge of budget policies and principles.


• Knowledge of contract management principles, methods, and practices.


• Skill in adapting, interpreting, and applying guidelines and standards.


• Skill in establishing and maintaining positive relationships with internal and external customers.


• Skill in using available software packages.


• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.


• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.


• Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.


• Experience may substitute for education up to a maximum of four (4) years.

Licenses and Certifications Required:

• May require a valid Texas driver license.

Preferred Qualifications :

• Familiarity with project documentation, contract compliance, and regulatory requirements related to housing or construction.


• Strong organizational skills with the ability to track multiple project components and maintain accurate documentation.


• Ability to identify issues, gather supporting information, and assist in resolving technical or operational challenges.


• Proficiency with project management software, document management systems, or tools used for tracking project progress and compliance.


• Experience operating a Customer Relationship Management (CRM) system to track inquiries, manage workflows, and support customer interactions.

Demonstrated ability