Project Coordinator (Austin Housing)

City of Austin; United States; On-site; USD 69,000 - 80,000; Full time

Job summary

The City of Austin is seeking a Project Coordinator to support the Asset Management, Compliance, and Monitoring Division for affordable housing projects completed after construction. This role coordinates documentation, budget monitoring, contract administration, and regulatory compliance, ensuring adherence to city requirements and the implementation of operational standards and procedures.

Ideal candidates will manage multiple work streams, assist in problem solving, and contribute to the

Qualifications

• Bachelor’s degree in a related field and 3 years of construction, engineering, architecture, or related work.
• Experience may substitute education up to four years.
• Familiarity with housing or construction documentation and regulatory requirements is preferred.

Responsibilities

• Communicates project and program information to internal and external customers.
• Assists in development and monitoring of budgets including pay applications and updates.
• Participates in developing and implementing operating policies and procedures.
• Ensures compliance with city and regulatory requirements and permits.
• Coordinates development and review of contracts and change orders.
• Coordinates schedules, plans, and activities for projects and programs.
• Assists in resolving conflicts with supporting documentation and procedures.
• Maintains and improves City design and construction standards.
• Provides technical advice and assistance.

Skills

Project management

Budgeting

Contract management

Regulatory compliance

Communication

Stakeholder management

CRM software

Documentation

Education

Bachelor’s degree in related field

Tools

CRM software

Project management software

Document management systems

Job description

About This Position

Austin Housing is seeking a Project Coordinator to support the Asset Management, Compliance, and Monitoring Division. This role will primarily focus on coordinating activities for affordable housing projects after construction is complete. The position supports project documentation, contract and budget monitoring, regulatory compliance, and the implementation of operational standards and procedures. Ideal candidates will thrive in coordinating multiple project components, assisting with problem solving, ensuring adherence to City requirements, and supporting the long-term performance of completed affordable housing assets.

Job Description

Project Coordinator Purpose: Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions and Responsibilities

• Communicates project and/or program information to internal and external customers.
• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, programs, and plans or a division and/or section activities.
• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
• Develops, maintains, and improves City of Austin design and construction standards.
• Provides technical advice and assistance.

Responsibilities – Supervisor and/or Leadership Exercised

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of budget policies and principles.
• Knowledge of contract management principles, methods, and practices.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
• Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses and Certifications Required

May require a valid Texas driver license.

Preferred Qualifications

• Familiarity with project documentation, contract compliance, and regulatory requirements related to housing or construction.
• Strong organizational skills with the ability to track multiple project components and maintain accurate documentation.
• Ability to identify issues, gather supporting information, and assist in resolving technical or operational challenges.
• Proficiency with project management software, document management systems, or tools used for tracking project progress and compliance.
• Experience operating a Customer Relationship Management (CRM) system to track inquiries, manage workflows, and support customer interactions.
• Demonstrated ability to work directly with a diverse customer population, providing clear communication, responsive service, and effective issue resolution.

Notes to Candidate

Pay Range: Entry: $32.96 to Mid-Range $38.44 (hourly)

Schedule: Monday - Friday (8:00AM - 5:00PM) - Telework opportunities may be available after an initial training period.

Location: Street Jones Building - 1000 E 11th Street, Austin Texas 78702

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites.

Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act.

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