Production Coordinator [AQ-18599]

Aquent; Carlsbad (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Subsidized health, vision, and dental

Free online training through Aquent Gy

Job summary

Aquent is seeking a highly organized project coordinator to support a leading scientific communications team. In this role you will manage intake, timelines, and stakeholder communication, ensuring smooth delivery of illustrations, presentations, and posters that convey complex science.

You will work with artists and designers, handle print prep and light trimming, and maintain project docs. 3–5 years in creative/print production coordination and strong written/verbal communication are required;

Qualifications

• 3–5 years in coordination, PM, or traffic in creative/print production or marketing.
• Excellent written and verbal communication.
• Experience with project management workflow software.

Responsibilities

• Serve as primary intake contact for new project requests.
• Manage project lifecycles and deadlines using workflow software.
• Monitor statuses and deliverables, ensuring timely updates.
• Coordinate with artists and designers to deliver finalized assets.
• Assist print production tasks, including file prep for print.
• Schedule meetings and maintain project documentation.

Skills

Project management software

Organizational skills

Multi-project management

Tools

Print production software

Job description

Aquent is thrilled to partner with a pioneering organization at the forefront of the scientific and research sector, dedicated to advancing groundbreaking discoveries that improve lives. This leading organization is renowned for its commitment to innovation and fostering a collaborative environment where impactful work thrives. As an Aquent talent, you will play a crucial role in supporting their mission to bring critical scientific communications to the world.

Are you a master organizer with a keen eye for detail and a passion for enabling creative endeavors? We are seeking a highly motivated individual to join a dynamic team where your organizational prowess will be instrumental in bringing vital communications to life. In this pivotal role, you won't just manage tasks; you'll be the linchpin that ensures seamless project flow, from initial concept to final delivery, directly supporting internal communications, executive offices, patient advocacy, and scientific outreach. Your impact will be felt across every illustration, presentation, poster, and figure that helps convey complex scientific information, making a tangible difference in the pace and quality of groundbreaking research and ultimately, improving lives.

What You'll Do

• Serve as the primary point of contact for new project and task intake, efficiently managing requests received via digital communication platforms.
• Drive project lifecycle management using specialized workflow software, setting up, tracking, and overseeing project progress and critical deadlines.
• Maintain a proactive and comprehensive understanding of all ongoing project statuses and upcoming deliverables, ensuring timely and clear communication with all team members.
• Facilitate smooth collaboration with artists and designers, coordinating efforts to guarantee the punctual delivery of high-quality, finalized creative assets.
• Execute fundamental print production tasks, including opening and preparing files for printing, and performing light trimming as needed.
• Organize and schedule various meetings, including regular team gatherings to review project progress and address any emerging needs.
• Manage and maintain essential documentation and information pertinent to all active projects, ensuring accessibility and accuracy.

What You'll Bring

• Proven expertise and hands-on experience with project management workflow software.
• Exceptional organizational capabilities and an unwavering commitment to meticulous attention to detail.
• A minimum of 3-5 years of experience in a coordination, project management, or traffic role focused on creative, print production, or marketing.
• Outstanding communication skills, both written and verbal, capable of clear and effective interaction.
• Demonstrated ability to expertly manage multiple projects concurrently and prioritize tasks effectively in a fast-paced environment.
• A comfortable and proactive approach to working in a support-oriented capacity, dedicated to fostering the success of creative and scientific teams.
• Familiarity with fundamental print production processes, including file preparation for print (e.g., understanding trim marks).
• Proficiency with widely used office productivity suites and communication platforms.

What Will Set You Apart

• Experience with large format printing.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.