Project Coordinator - AMJ

EMJ; Miami (FL); On-site; USD 33,000 - 55,000; Full time

Benefits offered by this job

Free breakfast

Snacks

Gym access (fees apply)

Job summary

AMJ is seeking a Project Executive in Hallandale Beach, FL to manage end-to-end project delivery for client projects, ensuring timelines, budgets, and quality standards are met.

You will maintain proactive client communication, collaborate across Editorial, Design, Sales, and external partners, and contribute to performance reporting to demonstrate results and client value. This role emphasizes organization, client focus, and timely delivery.

Qualifications

• 1–2 years of experience as a project coordinator or client success executive.
• Clear, proactive communicator who can manage client needs.
• Strong planning and prioritization across multiple projects.
• Detail-oriented with rigorous deliverables and deadlines.
• Able to build rapport and sustain client relationships.
• Solution-minded and able to foresee risks and adapt to changing client needs.

Responsibilities

• Coordinate end-to-end delivery of projects (articles, infographics, podcasts, webinars).
• Maintain clear updates and responsive client communication.
• Prepare project performance summaries and analytics.
• Collaborate with Editorial, Design, Sales, Marketing, and external contractors to ensure progress and deadlines.
• Maintain detailed project documentation and flag potential risks.
• Support account activities and identify opportunities to improve delivery and client outcomes.

Skills

Relationship management

Communication

Planning & organization

Quality & detail orientation

Problem solving

Adaptability

Strategic awareness

Job description

As a Project Executive at AMJ, you’ll be at the heart of delivering a best-in-class experience for our clients. You'll oversee projects from start to finish, ensuring everything runs smoothly, meets scientific and regulatory standards, and delights our clients every step of the way.

What We Offer

• Personal and Professional Growth: A fast-paced environment with continuous learning and development.
• Premium benefits available through ADP, including comprehensive health insurance, life assurance, short-term disability, and more.
• On‑Site Perks: Enjoy a well‑managed office setting with free breakfast, snacks, and organized events. Gym and pool access available for a fee.

What you’ll do

• Support project delivery: Assist in coordinating the end-to-end delivery of projects (articles, infographics, podcasts, webinars), helping ensure timelines, budgets, and quality standards are met.
• Maintain client communication: Support day‑to‑day communication with clients, ensuring clear updates, responsiveness, and positive working relationships.
• Support performance reporting: Assist in preparing project performance summaries and analytics to help demonstrate engagement and results to clients.
• Coordinate across teams: Work closely with Editorial, Design, Sales, Marketing, and external contractors to help ensure projects progress smoothly and deadlines are met.
• Ensure accuracy and organization: Maintain detailed project documentation, track progress, flag potential risks, and support process improvements.
• Contribute to team success: Support account activities, share project insights, and assist in identifying opportunities to improve delivery and client outcomes.

Who you are

• Experience: You have 1–2 years of experience as a project coordinator or client success executive.
• Communication: Clear, proactive communicator who can navigate client needs and internal priorities.
• Planning & Organization: Strong project management and prioritization skills across multiple concurrent projects.
• Quality & Detail Orientation: Rigor around deliverables, documentation, and deadlines.
• Relationship Management: Skilled at building rapport and delivering a consistent client experience.
• Problem Solving: Solutions-oriented, able to foresee and mitigate project risks.
• Adaptability: Comfortable with ambiguity and evolving client needs.
• Strategic Awareness: Understands client objectives and identifies opportunities to grow accounts.

Key Information

• Salary: Up to $55,000
• Reports to: Vice President of Customer Success
• Employment Type: Full‑Time
• Location: Hallandale Beach, FL (Full‑Time, On‑Site)

Our Culture

• Entire buy in: Everyone has loyalty to our vision, values, culture, and the long‑term goals of AMJ. We are committed to doing so in a positive and passionate way.
• Manage your own stuff: We all need to be proactive and responsible for our own actions. This will lead to an inspiring place to work that we are all proud of.
• Going the extra mile: Always give your best performance, this will create a team that is different to anything else, full of hard working, gold medal winners.