Project Coordinator, AI Implementation

RELATED; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus incentives

Comprehensive benefits package

Job summary

Related is seeking a Project Coordinator, AI Implementation to drive successful AI initiatives across the organization in a full-time role based in New York. You will partner with business leaders and cross-functional teams to keep AI programs organized, on schedule, and effectively communicated.

The position offers discretionary bonus incentives and a comprehensive benefits package, with a base salary anticipated around $100,000+.

Qualifications

• 3+ years in project coordination or operations support.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Meticulous attention to detail and follow-through.
• Proficiency with Microsoft 365: Outlook, Teams, Word, Excel, PowerPoint.
• Ability to build relationships across departments and teams.
• Proactive, collaborative, and solution-oriented approach.
• Experience with change management or user adoption is a plus.
• Experience with project management tools is a plus.
• Experience with prompt and context engineering in AI tools is a bonus.

Responsibilities

• Coordinate day-to-day activities supporting AI implementation initiatives.
• Schedule meetings, prepare agendas, capture notes, and track action items.
• Maintain project plans, timelines, documentation, and status reports.
• Track milestones, deliverables, dependencies, and follow-ups.
• Coordinate communications between stakeholders and business partners.
• Organize and maintain project templates, training materials, and resources.
• Support AI demonstrations, trainings, and user adoption activities.
• Prepare leadership-ready presentations and project updates.
• Identify opportunities to improve coordination and processes.

Skills

Organizational skills

Communication

Cross-functional collaboration

Proactive problem-solving

Multitasking

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Responsibilities

The Project Coordinator, AI Implementation supports the successful implementation and adoption of AI solutions across the organization. This is a full time position within AI Initiatives. The successful candidate will partner with business leaders and cross-functional teams to help keep AI initiatives organized, on schedule, and effectively communicated.

• Coordinate day-to-day activities supporting the organization's AI implementation initiatives.
• Schedule and coordinate project meetings, prepare agendas, capture meeting notes, and track action items.
• Maintain project plans, timelines, project documentation, and status reports.
• Track project milestones, deliverables, dependencies, and follow-up items.
• Coordinate communications between project stakeholders and business partners.
• Organize and maintain project documentation, templates, training materials, and shared resources.
• Support the planning and coordination of AI demonstrations, training sessions, and user adoption activities.
• Prepare presentations, reports, and project updates for leadership.
• Identify opportunities to improve project coordination and administrative processes.

Qualifications

• 3+ years of project coordination or operations support experience.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to build strong working relationships across departments.
• A proactive, collaborative, and solution-oriented approach.
• Experience supporting change management or user adoption initiatives for new systems or tools is preferred.
• Experience with project management tools is preferred.
• Experience with prompt engineering and context engineering across AI tools such as Claude, ChatGPT, Gemini, and Perplexity is a plus.

Compensation:

The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.

Anticipated base salary range: $100,000+

Actual base salary within the anticipated range will be determined by several components including but not limited to the individual's experience, skills, qualifications, and market factors.

Overview

Formed in 1972, Related is one of the most prominent privately-owned real estate firms in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $100 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.