Administrative Assistant, Accounting

Related Companies; New York (NY); On-site; USD 42,705 - 49,593; Full time

Job summary

Related Companies is seeking an organized Administrative Assistant to support the Corporate and Residential Accounting teams and senior leadership. You will manage calendars, coordinate with executives across offices, handle confidential documents, and assist with regulatory filings and reporting.

The role includes expense processing, travel arrangements, event support, and preparing presentations for leadership meetings.

Qualifications

• 5+ years supporting senior executives in accounting or real estate.
• Strong MS Office and Smartsheet skills.
• Experience handling confidential financial documents and compliance.

Responsibilities

• Provide calendar management for senior executives across multiple offices/time zones.
• Serve as primary contact for internal/external stakeholders including auditors, legal, regulators, lenders.
• Distribute audited/un audited reports and departmental mail across offices.
• Coordinate regulatory filings and compliance submissions.
• Create and manage distribution lists, trackers in Excel/Smartsheet.
• Process expense reports and timesheets; approve PTO as needed.
• Arrange domestic and international travel.
• Support planning of team events and training sessions.
• Track department budget and report costs to leadership.
• Prepare presentations and materials for meetings.
• Act as project manager on department initiatives.
• Coordinate IT onboarding and equipment access with IT; liaise with treasury for check handling.
• Maintain organization charts and assist with special projects.

Skills

Admin exp

Organization

Communication

Independence

Tools

Microsoft Office

Excel

Smartsheet

ERP software

Job description

The Role

Related is seeking a highly organized and proactive Administrative Assistant to support the Corporate and Residential Accounting departments and senior leadership. This role is integral to the day‑to‑day operations of the department and requires someone who can manage competing priorities with professionalism, discretion, and a high attention to detail.

Responsibilities

We’ll Trust You To

• Provide comprehensive calendar management for senior executives, anticipating conflicts and coordinating across multiple offices and time zones
• Serve as the primary point of contact for internal and external stakeholders including corporate teams, ownership, outside auditors, legal counsel, regulatory agencies, and lending partners
• Manage the distribution of audited financial statements, unaudited monthly and quarterly reports, and all departmental mail and correspondence across office locations
• Coordinate and track regulatory filings and compliance submissions, including Certiorari, RPIE, and Continuing Disclosure Agreement documentation
• Create, maintain, and manage distribution lists, directories, and departmental trackers using Excel, Smartsheet, or similar tools
• Process and submit expense reports and timesheets; approve PTO requests as needed
• Book domestic and international travel including air, ground, and accommodations
• Support planning and execution of team events, offsites, and training sessions
• Track department budget and report headline costs to department leadership
• Prepare presentations including slide creation, printing, and binding materials for meetings
• Act as project manager on department initiatives, ensuring tasks and deadlines are met
• Serve as the department’s point of contact for IT, onboarding new hires and consultants with equipment setup and technology access
• Collaborate with the treasury department on check handling, deposits, and distribution
• Maintain organization charts and assist with special projects as assigned

Qualifications

• 5+ years of administrative experience supporting senior executives, preferably within an accounting, finance, or real estate environment
• Strong proficiency in Microsoft Office Suite, Excel, and Smartsheet; familiarity with accounting or ERP software a plus
• Experience handling confidential financial documents and working within compliance‑driven environments
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills; comfortable interfacing with C‑suite executives and external partners
• Self‑starter who takes initiative and can work independently with minimal oversight
• Experience supporting a hybrid or multi‑location team is a plus

Compensation

The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.

Anticipated base salary range: $31.25 - $36.06 / hour

Actual base salary within the anticipated range will be determined by several components including, but not limited to, the individual's experience, skills, qualifications, and market factors.

Overview

Formed in 1972, Related is the most prominent privately owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28‑acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team‑oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.

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