Project Coordinator / Administrator

Leidos; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Leidos is seeking a highly organized Project Coordinator / Administrator to support the PMO for the TSA Checkpoint Screening Equipment Deployment Services (SEDS) program. The role involves coordinating administrative, financial, procurement, and logistics tasks across teams in a fast-paced remote environment.

The successful candidate will manage program schedules, enter and analyze data, support onboarding and vendor activities, and maintain SharePoint documentation.

Qualifications

• High School Diploma or equivalent with relevant administrative/coordination experience.
• Able to obtain and maintain TSA suitability/vetting approval.
• Strong organizational skills and attention to detail.
• Proficient with MS Office (Excel, PowerPoint, Outlook, SharePoint).
• Experience with data entry, reporting, and document management.

Responsibilities

• Provide daily administrative and operational support to the PMO and executive leadership.
• Coordinate financial reporting, contract updates, and program deliverables.
• Maintain program schedules, calendars, and travel documentation.
• Enter, track, reconcile, and analyze operational and financial data.
• Support purchase orders, procurement, and vendor coordination.
• Monitor inventory, shipments, and equipment movement.
• Review subcontractor timesheets, invoices, and expenses for accuracy.
• Support onboarding activities and IT access, badges, and documentation.
• Maintain SharePoint documentation and contract deliverable tracking.
• Identify opportunities to improve workflow efficiency and data accuracy.

Skills

Organizational skills

MS Office proficiency

Data analysis

Communication skills

Remote work readiness

Education

High School Diploma or equivalent

Tools

Costpoint

Fusion

Jaggaer (SciQuest)

SLICS

SharePoint

Job description

Leidos is seeking a highly organized and detail-oriented Project Coordinator / Administrator to support the Program Management Office (PMO) for the Transportation Security Administration (TSA) Checkpoint Screening Equipment Deployment Services (SEDS) program. This role supports a major federal aviation security initiative involving the deployment of checkpoint screening equipment across hundreds of airports and TSA facilities throughout the United States.

The successful candidate will provide operational, administrative, financial, procurement, logistics, and coordination support across multiple teams. This position requires a proactive professional who can manage competing priorities, maintain accurate records, and collaborate effectively with cross-functional teams in a fast-paced remote environment.

Key Responsibilities:

• Provide daily administrative and operational support to the PMO and executive leadership team.
• Coordinate financial reporting, contract updates, executive presentations, and program deliverables.
• Maintain program schedules, task order calendars, executive summaries, and travel documentation.
• Enter, track, reconcile, and analyze operational and financial data using internal systems, Excel, and reporting tools.
• Support purchase orders, procurement requests, goods receipt activities, and vendor coordination.
• Monitor inventory levels, shipments, deliveries, and equipment movement activities.
• Review subcontractor timesheets, invoices, travel expenses, and material charges for accuracy.
• Support employee onboarding activities, including equipment requests, IT access, employee badges, and documentation.
• Maintain SharePoint documentation, calendars, and contract deliverable tracking.
• Identify process improvement opportunities to enhance workflow efficiency and data accuracy.

Requirements:

• High School Diploma or equivalent with 4-8 years of relevant administrative, project coordination, or program support experience.
• Ability to obtain and maintain TSA suitability/vetting approval.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, Outlook, and SharePoint.
• Experience with data entry, reporting, document management, and administrative processes.
• Strong written and verbal communication skills with excellent attention to detail.
• Ability to work independently in a remote environment while collaborating with multiple teams.
• Strong problem-solving, analytical, and follow-through skills.

Strong knowledge of:

• Project coordination, administrative operations, and program support
• Financial reporting, procurement processes, and vendor coordination
• Microsoft Office tools, document management, and data analysis

Preferred Qualifications:

• Previous experience supporting TSA, federal government contracts, or government program management offices.
• Current or previous TSA vetting approval.
• Experience with financial and procurement systems such as Costpoint, Fusion, Jaggaer (SciQuest), and SLICS.
• Experience supporting purchase orders, invoice reviews, expenditure tracking, and financial reporting.
• Experience coordinating employee onboarding or subcontractor administration.
• Familiarity with IDIQ contracts, task orders, and government contract deliverables.

Work Arrangement:

100% Remote