Project Coordinator & Admin Specialist (On-Campus)

Tennessee Board of Regents; Knoxville (TN); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision insurance

Retirement plan

Paid holidays

Job summary

Pellissippi State Community College is seeking a Technical Clerk III/Project Coordinator to deliver excellent customer service and provide administrative and project management support across the Workforce and Community Development Office. You will help coordinate courses, registrations, and conferences across campus, supporting directors and staff.

The role requires experience in customer service and project coordination; strong MS Office skills; and the ability to manage multiple tasks,

Qualifications

• Three years’ experience in customer service, cashiering, registration software, and project coordination with Associate Degree.
• Five years’ related experience with High School Diploma.

Responsibilities

• Support project management activities for training projects of Industrial, Professional and Lifelong Learning programs in conjunction with Directors; track instructor contracts, LOAs, invoices and billing.
• Staff department office; answer main phone line; respond to WCD emails about classes and services; take registrations and process payments.
• Manage communications for non-credit open enrollment courses by notifying registrants of locations or cancellations by phone or email.
• Prepare requisitions and materials for classes (rosters, evaluations, certificates, handouts/books).
• Maintain registration software: enter courses, sections, fees, notices; manage online classes (Ed2go, UGotClass, Protrain, At Home Prep).
• Use facilities reservation software to reserve rooms for lifelong learning and industrial training classes.
• Collect and compile WCD data/rosters and track THEC hours.
• Provide administrative support to Executive Director and multiple program Directors; back-up for rentals and invoicing.
• Support conferences like Meter School and Manufacturing Symposium (mailings, notifications, materials, nametags, certificates, staff registration).
• Perform other duties to fulfill the college’s priorities.

Skills

Project management

Microsoft Office

Verbal and written communication

Customer service

Logistics

Word

Excel

PowerPoint

Education

Associate Degree

High School Diploma

Tools

Registration software

Microsoft Office Suite

Job description

Pellissippi State Community College is seeking a Technical Clerk III/Project Coordinator to deliver excellent customer service and provide administrative and project management support across the Workforce and Community Development Office. You will help coordinate courses, registrations, and conferences across campus, supporting directors and staff.

The role requires experience in customer service and project coordination; strong MS Office skills; and the ability to manage multiple tasks,